Basecone
Invoice management software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€1.45 per administration per month
Free Trial
Free version unavailable
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What is Basecone
Basecone is a cloud-based invoice capture and processing tool used to collect, read, approve, and route purchase invoices and receipts. It is commonly used by accounting firms and finance teams to centralize incoming documents and push coded invoices into connected accounting systems. The product focuses on OCR-based data extraction, configurable approval workflows, and audit-friendly tracking of invoice status and actions. It is typically deployed as an add-on alongside existing bookkeeping or ERP software rather than as a full accounting suite.
Strong invoice capture and OCR
Basecone supports multiple intake methods (such as email forwarding and mobile capture) to centralize supplier invoices and receipts. It uses OCR and data recognition to extract key fields and reduce manual entry. This design fits teams that process recurring purchase invoices and want consistent document handling. The captured document remains linked to the transaction for later review.
Approval workflow and audit trail
The product provides invoice routing and approval steps to control who reviews and authorizes spend. It records status changes and user actions, which supports audit and internal control requirements. This is useful for organizations that need separation of duties between coding, approval, and posting. Workflow visibility helps finance teams track bottlenecks and pending approvals.
Integrates with accounting systems
Basecone is positioned to connect invoice processing with downstream accounting or bookkeeping platforms. This reduces duplicate work by transferring coded invoice data and attaching the source document to the accounting entry. It fits firms that want invoice automation without replacing their general ledger. Integration-centric design can be simpler to adopt than broader source-to-pay suites.
Not a full accounting suite
Basecone focuses on accounts payable document processing rather than general ledger, billing, or broader finance operations. Organizations looking for end-to-end accounting, CRM, or project workflows will typically need additional systems. This can increase the number of tools users must learn and maintain. It is best evaluated as a component in a larger finance stack.
Advanced procurement features limited
Compared with enterprise source-to-pay platforms, Basecone is less oriented toward strategic sourcing, contract lifecycle management, and complex procurement controls. Companies that require multi-entity procurement governance, supplier risk management, or deep catalog buying may outgrow it. It is more aligned to invoice intake, coding, and approval than full procurement orchestration. Buyers should validate fit for PO matching and procurement policy enforcement needs.
Integration coverage varies by region
The practical value of the product depends on the accounting systems it integrates with in a given market. If a company uses a less common ERP or has custom workflows, integration may require workarounds or manual steps. This can reduce automation rates and increase exceptions handling. Prospective customers should confirm supported connectors and data fields for their specific ledger setup.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Netherlands — Basecone Premium | €1.45 per administration/month + €0.35 per booked invoice | 14-day free trial; prices exclude 21% VAT; monthly subscriptions; pay-per-invoice model (Netherlands rates). |
| Netherlands — Authoriser (add-on) | €4.95 per authoriser/month | Authorisation management (approval workflow) add-on. |
| Netherlands — Expense module (add-on) | €3.95 per user/month | Expense claims module (per user). |
| United Kingdom — Accountants | £9.67 per month for 1 company (minimum of 10 companies) | Unlimited number of transactions and documents (fair use policy); 14-day free trial; minimum purchase implies minimum monthly cost for accountants = 10 × £9.67 = £96.70. |
| United Kingdom — SMEs | £35.52 per month for 1 company | Maximum of 2,000 transactions per annum; 14-day free trial. |
| United Kingdom — Authoriser (add-on) | +£5.52 per user authoriser/month | Approval workflow add-on; features include comments, audit trail and up to 10 years online availability of documents. |
Seller details
Wolters Kluwer N.V.
Alphen aan den Rijn, Netherlands
1836
Public
https://www.wolterskluwer.com/
https://x.com/Wolters_Kluwer
https://www.linkedin.com/company/wolters-kluwer/
