Fabasoft Approve
Workflow management software
Process automation software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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EUR 480 per month (EUR 5,760 per year) per month
Free Trial unavailableFree version unavailable
Small
Medium
Large
- Manufacturing
- Construction
- Energy and utilities
What is Fabasoft Approve
Fabasoft Approve is a workflow and approval management product used to design, execute, and track structured approval processes for documents and business transactions. It targets organizations that need auditable, role-based approvals (for example, procurement, HR, legal, and policy sign-offs) with clear status visibility and accountability. The product is typically positioned as part of the broader Fabasoft ecosystem, with emphasis on document-centric workflows and governance requirements.
Document-centric approval workflows
The product focuses on routing, reviewing, and approving documents and related records through defined steps. This aligns well with use cases where the document is the system of record and approvals must be tied to specific versions. It supports structured handoffs and status tracking that are common in regulated or policy-driven environments.
Auditability and traceability
Approval processes generally require evidence of who approved what and when, and Fabasoft Approve is designed around traceable workflow execution. This is useful for internal controls, compliance audits, and governance reporting. Compared with more general-purpose work management tools, the emphasis is on formal approvals rather than informal task completion.
Fits Fabasoft platform deployments
Fabasoft Approve is typically adopted by organizations already using Fabasoft for content or process-related workloads. This can reduce fragmentation by keeping approvals, documents, and related metadata within the same vendor stack. It can also simplify governance when a single platform is used for document lifecycle and approvals.
Less suited for broad BPM
Fabasoft Approve is oriented toward approval flows rather than end-to-end business process management across many systems. Organizations seeking complex orchestration, extensive integrations, and advanced low-code app building may need additional products or platform components. This can make it less flexible for highly heterogeneous automation programs.
Ecosystem dependency risk
The product’s value is often strongest when used alongside other Fabasoft components. If an organization does not standardize on the Fabasoft ecosystem, integration and user experience may be less cohesive than suites built primarily for cross-platform workflow automation. This can increase implementation effort in mixed-vendor environments.
Potentially higher setup overhead
Formal approval workflows typically require upfront definition of roles, rules, and governance, which can slow initial rollout compared with lightweight request/approval tools. Organizations with rapidly changing processes may need ongoing administration to keep workflows aligned with policy. This can be a constraint for small teams seeking quick, ad hoc approvals.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Fabasoft Approve DMS — Full access (Named User) | EUR 48 per user/month | Full feature set for DMS; named-user licensing. |
| Fabasoft Approve DMS — Read access + commenting (Named User) | EUR 15 per user/month | Read/search, comment, digital signing, workflow actions that don’t require edit rights. |
| Fabasoft Approve DMS — Access for external members (Concurrent Use) | EUR 48 per user/month | Full feature set for external collaborators (suppliers, customers, partners); licensed as concurrent users. |
| Fabasoft Approve QMS — Full access (Named User) | EUR 65 per user/month | Full feature set for QMS; named-user licensing. |
| Fabasoft Approve QMS — Read access + commenting (Named User) | EUR 20 per user/month | Read/search, comment, digital signing, workflow actions that don’t require edit rights. |
| Fabasoft Approve QMS — Access for external members (Concurrent Use) | EUR 65 per user/month | Full feature set for external collaborators; licensed as concurrent users. |
| Storage package — 1,000 GB / 1,000,000 objects | EUR 267 per month | Additional storage add-on. |
| Storage package — 100 GB / 100,000 objects | EUR 55 per month | Additional storage add-on. |
| Mindbreeze AI for Fabasoft Approve — up to 10,000 calls/year for up to 100,000 documents | EUR 11,250 per year | Optional AI package. |
| Mindbreeze AI for Fabasoft Approve — up to 20,000 calls/year for up to 500,000 documents | EUR 22,500 per year | Optional AI package. |
| Other notes | — | Activation, editing, support, updates and maintenance included in price; billing period is one year; all prices exclude VAT. |
Seller details
Fabasoft AG
Linz, Austria
1988
Public
https://www.fabasoft.com/
https://x.com/fabasoft
https://www.linkedin.com/company/fabasoft/
