GigaTrak Document Tracking System
Barcode software
Inventory management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$20 per month
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What is GigaTrak Document Tracking System
GigaTrak Document Tracking System is a document and file tracking application that uses barcodes to manage the location, custody, and movement history of physical records and related assets. It is used by records management teams, administrative departments, and operations groups that need chain-of-custody visibility for files, folders, boxes, and other trackable items. The system focuses on barcode-based check-in/check-out workflows, location management, and audit reporting rather than broader warehouse fulfillment functions.
Barcode-based chain of custody
The product centers on barcode scanning workflows to record check-outs, returns, transfers, and current custody for documents and containers. This supports traceability for physical records where knowing “who has it” and “where it is” is the primary requirement. It aligns well with environments that need repeatable, scan-driven processes rather than manual logs.
Purpose-built for physical records
The system is oriented to tracking files, folders, and boxes, which differs from tools designed mainly for sales, purchasing, and multi-warehouse stock control. It supports location and movement history concepts that map to records rooms and departmental storage. This specialization can reduce configuration effort compared with general inventory platforms when the tracked items are documents.
Audit and history reporting
Document tracking use cases typically require an item’s movement history and custody timeline for audits and internal controls. The product’s focus on tracking events (check-in/out and transfers) supports reporting on status and historical activity. This can help organizations reconcile missing files and demonstrate process compliance.
Not a full inventory suite
Compared with broader inventory management systems, document tracking tools commonly lack end-to-end capabilities such as purchasing, sales order processing, pick/pack/ship, and advanced replenishment. Organizations looking for multi-channel commerce or warehouse execution features may need additional systems. Fit depends on whether the primary goal is records custody rather than stock optimization.
Physical barcode dependency
Effective use requires consistent labeling of files/containers and reliable scanning practices. If items are not labeled, labels degrade, or users bypass scanning, data quality and location accuracy decline. Implementations often need process governance and periodic audits to keep records current.
Limited public technical detail
Publicly available information on integrations, APIs, and supported deployment options can be limited for niche document tracking products. This can make it harder to validate fit for identity management, SSO, or integration with ECM/records retention systems without vendor engagement. Buyers may need a proof of concept to confirm interoperability and reporting requirements.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Cloud-Hosted | Starting at $75 per month (desktop users); Mobile users $20 per month | "Annual Subscription" / hosted service; "Unlimited Support & Updates Included"; connect anytime with smart devices; listed as cloud option on product page and Cloud page. |
| Self-Hosted (On-Premise) | Starting at $2,995 one-time | One-time fee; manage all data yourself; control change & performance; internal resource utilization. |
