MeetingRoom365
Meeting room booking systems
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$8.25 per display per month
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What is MeetingRoom365
MeetingRoom365 is a meeting room booking system designed to help organizations schedule and manage meeting spaces. It typically supports room discovery and reservation workflows tied to Microsoft 365/Outlook calendars so bookings appear on users’ calendars and avoid double-booking. The product is aimed at office administrators and employees who need self-service room booking and basic room utilization visibility. It is commonly positioned as a lightweight room-booking layer for Microsoft-centric workplaces rather than a full workplace management suite.
Microsoft 365 calendar alignment
The product is designed around Microsoft 365/Outlook room calendars, which helps organizations keep room availability and meeting invitations in one place. This reduces the need for separate user accounts and duplicate scheduling workflows. For Microsoft-centric environments, this can simplify adoption compared with tools that require a parallel booking directory.
Focused room-booking workflow
MeetingRoom365 focuses on core meeting room reservation tasks rather than broader workplace capabilities. This can make configuration and day-to-day use simpler for teams that only need room scheduling. It also reduces the operational overhead that can come with deploying a more comprehensive workplace platform.
Suitable for smaller deployments
The product’s scope and Microsoft 365 orientation can fit small-to-mid sized organizations that want room booking without extensive space planning features. It can work well where the primary requirement is preventing conflicts and improving visibility of room availability. This positioning can be practical for organizations with limited facilities/IT resources.
Limited workplace suite breadth
Compared with broader workplace platforms, MeetingRoom365 may not cover adjacent needs such as desk booking, visitor management, space planning, or advanced workplace analytics. Organizations looking for a single system across multiple workplace functions may need additional tools. This can increase integration and reporting complexity over time.
Hardware and signage depth varies
Meeting room booking deployments often require room displays, panels, or digital signage integrations for at-a-glance availability. Publicly available information on MeetingRoom365’s supported hardware ecosystem and certified device partnerships is limited. If an organization needs standardized room panels across sites, it may require additional validation or third-party components.
Vendor information not well verified
Public, verifiable details about the vendor’s corporate profile (legal entity name, headquarters, and founding year) are not consistently available from authoritative sources. This can complicate procurement due diligence, security reviews, and long-term vendor risk assessment. Buyers may need to request formal documentation directly from the seller.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Pay-as-you-go (Monthly) | $9 per display / month | Native apps (iOS, Android, Amazon), Email & chat support, Custom branding & styling, Large-scale deployment tools, Phone support. No credit card required. 30-day free trial available. |
| Annual (Prepay) | $99 per display / year | Same feature set as monthly. Listed as 10% savings vs. month-to-month. No credit card required. 30-day free trial available. |
| Add-on Services | Contact us | Provisioning & deployment, SSO integrations, Phone support with custom SLA, Custom branding & design services, Project planning & MSP assistance, Large-scale deployment tools (quoted separately). |
