OptiMantra
EHR software
Medical spa software
Health care software
Specialty practice management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if OptiMantra and its alternatives fit your requirements.
$99 per month for first practitioner
Free Trial
Free version unavailable
Small
Medium
Large
-
What is OptiMantra
OptiMantra is a cloud-based practice management and electronic health record (EHR) platform designed for medical spas and aesthetic practices. It supports patient charting, scheduling, documentation, and operational workflows commonly used in cash-pay and hybrid clinical settings. The product emphasizes configurable forms and treatment documentation for aesthetic services, alongside front-desk and back-office functions used by small to mid-sized practices.
Med spa–oriented workflows
The product focuses on workflows typical of aesthetic and med spa environments, such as treatment-centric documentation and visit-based charting. This can reduce the need to adapt general-purpose EHR templates to cosmetic procedures. It also aligns day-to-day use with front-desk scheduling and provider documentation in a single system.
Integrated scheduling and charting
OptiMantra combines appointment management with clinical documentation, which helps practices avoid switching between separate scheduling and EHR tools. Centralizing these functions can improve handoffs between reception staff and clinicians. It also supports more consistent recordkeeping for repeat services and follow-up visits.
Configurable clinical documentation
The platform supports customizable forms and templates, which is important for practices that offer a wide range of aesthetic services. Configuration can help standardize documentation across providers while still allowing practice-specific data capture. This flexibility is often necessary in specialty settings where out-of-the-box templates may not fit.
Limited public technical detail
Publicly available documentation on APIs, data export options, and integration partners is limited. This can make it harder for buyers to validate interoperability with billing, accounting, marketing, or patient engagement systems before procurement. Practices with complex integration requirements may need additional vendor-led discovery.
Not built for post-acute
Compared with platforms oriented to senior living, home health, hospice, or skilled nursing workflows, OptiMantra is not positioned for those care settings. Organizations needing regulatory, clinical, and operational features specific to post-acute care would likely find gaps. It is better suited to outpatient aesthetic and specialty clinic operations.
Scalability for multi-site unclear
Information on enterprise controls—such as multi-entity governance, role-based administration at scale, and standardized reporting across many locations—is not clearly established in public sources. Larger groups may need to confirm support for centralized administration, audit needs, and cross-site analytics. This can affect suitability for rapidly growing multi-location brands.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| OptiMantra (base - first practitioner) | $99 per month (monthly) | Online booking, automated text & email reminders, patient portal & messaging, customizable charting & templates, telehealth (HIPAA-compliant video), POS & integrated payments, superbills/memberships/packages, prescriptions & electronic labs, fully integrated insurance billing (optional), basic data import/customizations, email & phone support. 30-day cancellation notice. "Try For Free" is offered on the site. |
| Additional practitioner (group practices) | $49 per month per additional practitioner | Applies when adding providers to the same practice account. |
| Clinical staff | $25 per month per clinical staff | Pricing applies to clinical staff users. |
| Clerical staff | Free | Clerical (non-clinical) staff users are free. |
| Add-on: Fax number | Starting at $25 per month | Dedicated fax number add-on. |
| Add-on: eRx license with EPCS | $38 per month | Electronic prescribing license with EPCS (per the pricing page). |
| Add-on: Insurance billing (per-claim fee) | $0.25 per claim | Insurance billing charged per claim as an optional add-on. |
| Add-on: Two-way texting | $75 per month | Optional two-way texting add-on. |
| Add-on: Group texting | $100 per month | Optional group texting add-on. |
| Add-on: AI Charting | Price not listed on pricing page | AI Charting is listed on the pricing page but no price is shown. |
Notes: Discounts: 50% for students, 30% for part-time/community clinics, 20% for NPs/MAs/PAs; discounts do not apply to add-on services and only one discount can be applied per account. All information sourced from OptiMantra's official pricing page.
