ExpoFP
Event planning software
Event management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$55 per 1000 m2 per month
Free TrialFree version
Small
Medium
Large
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What is ExpoFP
ExpoFP is a web-based event management platform focused on exhibitor and floor plan management for trade shows and conferences. It supports interactive floor plans, exhibitor listings, and workflows that help organizers sell and manage booths and publish exhibitor information to attendees. The product is typically used by event organizers and venue teams that need a visual, map-centric way to manage exhibitor placement and related data. It differentiates from broader event suites by emphasizing floor plan interactivity and exhibitor-centric operations rather than end-to-end registration and marketing.
Interactive floor plan focus
ExpoFP centers the event workflow around an interactive floor plan, which fits trade shows and expo-style events where booth placement is a primary operational task. This map-first approach can reduce manual coordination compared with spreadsheet-based booth assignment. It also provides a clearer shared view for internal teams and exhibitors when confirming locations and changes. For events where the floor plan is the system of record, this specialization can be a practical advantage over more general event platforms.
Exhibitor directory management
The platform supports publishing exhibitor information alongside booth locations, enabling a combined map-and-directory experience. This helps organizers keep exhibitor data tied to a specific space assignment rather than maintained in separate tools. It can streamline updates when exhibitors change booth numbers or branding details. The exhibitor-centric structure aligns well with expo operations and sponsor/exhibitor visibility needs.
Designed for expo operations
ExpoFP is oriented toward the operational needs of expos, including booth inventory, placement workflows, and floor plan publishing. This can make implementation simpler for teams that do not need a full event lifecycle suite. It is also useful as a complementary tool when an organization already uses separate systems for registration, email marketing, or mobile apps. The narrower scope can reduce configuration overhead for floor-plan-heavy events.
Limited end-to-end suite
Compared with broader event management platforms, ExpoFP is less focused on full lifecycle capabilities such as registration, ticketing, agenda/session management, and event marketing automation. Organizations may need additional systems to cover those functions. This can increase integration and vendor management work for teams seeking a single platform. Fit depends on whether floor plan management is the primary pain point or just one component.
Integration requirements vary
When used alongside registration, CRM, or marketing tools, value often depends on how well exhibitor and booth data can be synchronized. If required integrations are not available out of the box, teams may need manual processes or custom work. This can introduce data consistency issues (for example, exhibitor names, booth numbers, and sponsorship levels). Buyers should validate API availability and integration options for their stack.
Best for expo-style events
The product’s strengths align most closely with trade shows and events with assigned physical spaces. For conferences without exhibitor halls, or for virtual-first events, the floor plan emphasis may provide limited benefit. Teams running diverse event types may find they still need a more general event platform for non-expo programs. This can reduce standardization across an organization’s event portfolio.
Plan & Pricing
Design Packages (Option 1 — ExpoFP design of a single floor plan; subscription included for 1 year)
| Plan (booth range) | Price | Key features & notes |
|---|---|---|
| Standard (≤100 booths) | $1,500 | Custom-designed floor plan, wayfinding, agenda/schedule, area map, booth reservation; 1 year subscription; up to 5 major revisions; supports irregular-shaped booths <30%; up to 3 buildings/levels. |
| PRO (≤100 booths) | $2,100 | All Standard features + full customizations; supports any irregular-shaped booths and unlimited buildings/levels; 1 year subscription; 5 major revisions. |
| Standard (101–200 booths) | $2,300 | Same features as Standard above. |
| PRO (101–200 booths) | $3,000 | Same features as PRO above. |
| Standard (201–500 booths) | $3,100 | Same features as Standard above. |
| PRO (201–500 booths) | $3,900 | Same features as PRO above. |
| Standard (501–1000 booths) | $3,900 | Same features as Standard above. |
| PRO (501–1000 booths) | $4,800 | Same features as PRO above. |
Notes: For events >1000 booths ExpoFP requests DWG/DXF/PDF for custom pricing. Design turnaround typically 7–10 business days; 20% rush fee for expedited work; $500/day for weekend/out-of-hours work.
DIY Design (Option 2 — monthly subscription to ExpoFP Designer tools)
| Plan (booth range) | Price (subscription only) | Price (subscription + payments) | Key features & notes |
|---|---|---|---|
| ≤100 booths | $120 / month | $220 / month | Create your own floor plan, exhibitor reservations, exhibitor portal, embed maps, reports, limited support on free tier removed. |
| 101–200 booths | $180 / month | $290 / month | Same features scaled for booth count. |
| 201–500 booths | $230 / month | $360 / month | — |
| 501–1000 booths | $280 / month | $420 / month | DIY not recommended for >1000 booths. |
Notes: 10% discount when prepaying for 6+ months. Subscription + Payments enables collecting exhibitor payments (ExpoFP does not take fees). Starting examples shown as "Starting from $70/month for 100 POIs" for certain Maps-only package variants.
Free plan (Option 3)
| Plan | Price | Key features & notes |
|---|---|---|
| Free plan (limited) | $0 | Use floor plan with limitations: max 100 booths/POIs, limited support, ExpoFP banner ad in footer; basic exhibitor profiles, embed map, manage exhibitors/assignments. |
Additional / Usage-based services (labeled format)
Pricing model: Fixed-price add-ons / usage-based where indicated Free tier/trial: A 7-day full-featured free trial is offered (no credit card needed). See below for trial and free plan details. Example costs:
- Indoor positioning (includes mobile SDK license & beacon rental): Small $8,500; Medium $15,500; Large $25,000; Extra Large: contact sales. (Also adds +20% to Standard/PRO design price when included.)
- Permanent maps (for buildings) — Starter: $55 per 1000 m2 (monthly contract); Basic: $2,000 (annual); Standard: $0.05 per m2 (annual); Enterprise: contact us.
- Bus tracking (live shuttle tracking): $3,000 (one-time add-on).
- Basic Event Info App: $1,000 (one-time).
- Interactive kiosk hardware (partner pricing): 1–3 units $1,640/unit, 4–6 $1,590/unit, 7–10 $1,500/unit.
Discount options: 10% discount for prepaying 6+ months on DIY subscription. Volume/annual licensing and custom quotes available for >10 events or very large installations (contact sales).
Source pages used: ExpoFP official pricing and help docs (expofp.com/pricing, help.expofp.com/pricing and related pages).
