ProjectDox
Public works software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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- Construction
- Professional services (engineering, legal, consulting, etc.)
- Real estate and property management
What is ProjectDox
ProjectDox is a web-based electronic plan review and permitting collaboration platform used by public agencies to manage the intake, routing, markup, and approval of development and construction documents. It supports workflows for building, planning, engineering, and public works review teams, along with external applicants and design professionals. The system centralizes plan sets, comments, and review cycles to reduce reliance on paper submittals and email-based coordination. It is commonly deployed as part of a broader permitting and licensing process, either standalone for plan review or integrated with agency back-office systems.
Purpose-built ePlan review workflows
ProjectDox focuses on electronic plan submittal, multi-discipline routing, and iterative review cycles with consolidated comment tracking. Reviewers can coordinate across departments while maintaining an auditable record of markups and responses. This specialization can fit agencies that need stronger plan review controls than generic document management. It also supports external collaboration with applicants through controlled access.
Centralized document and comment history
The product maintains a single repository for plan versions, supporting documents, and review artifacts tied to a project. It captures reviewer comments and applicant responses across cycles, which helps agencies demonstrate process consistency and decision rationale. Centralization reduces the risk of lost attachments and fragmented email threads. It also supports standardized checklists and review steps when configured.
Integrates with permitting ecosystems
ProjectDox is often used alongside permitting, licensing, and public works systems to connect plan review status with the broader case lifecycle. Integration can reduce duplicate data entry for applicants and staff when the permitting system remains the system of record. Agencies can align plan review milestones with inspections, fee collection, and issuance steps through configured handoffs. This approach supports phased adoption where plan review modernization is prioritized first.
Not a full public works suite
ProjectDox primarily addresses electronic plan review rather than end-to-end public works operations such as work orders, asset management, maintenance scheduling, or utility billing. Agencies typically need additional systems for service requests, field operations, and asset lifecycle management. This can increase integration and vendor management requirements. Buyers should validate which functions remain out of scope for ProjectDox.
Configuration and change management effort
Implementations usually require workflow design, role-based permissions, and standards for naming, submittal requirements, and review cycles. Agencies migrating from paper or email-based processes often need training and policy updates to realize benefits. Without disciplined configuration and governance, review queues and comment resolution can become inconsistent. Time-to-value depends heavily on process readiness and stakeholder adoption.
Integration complexity varies by stack
Connecting plan review to existing permitting, GIS, document repositories, or identity management can require project-specific integration work. Data synchronization for applicants, addresses, project metadata, and status codes may need mapping and ongoing maintenance. Agencies with legacy systems may face constraints that limit automation. Buyers should confirm available APIs/connectors and the vendor’s integration approach during procurement.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Custom / Quote-based | Contact Avolve for a quote (pricing not published on vendor site) | Subscription SaaS — fees are provided via a Quote and invoiced in advance; additional storage fees may apply per the EULA; implementation, integrations, and professional services are available; contact sales or book a demo on the ProjectDox page. |
Seller details
Avolve Software, LLC (a subsidiary of CentralSquare Technologies)
Lake Mary, Florida, USA
Subsidiary
https://www.avolvesoftware.com/
https://x.com/avolvesoftware
https://www.linkedin.com/company/avolve-software/
