QReserve
Asset tracking software
Calendar software
Meeting room booking systems
Online appointment scheduling software
Asset management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$3,000 per year
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What is QReserve
QReserve is a resource scheduling and reservation platform used to book meeting rooms, desks, equipment, and other shared workplace assets. It supports organizations that need centralized scheduling across locations, with workflows for approvals, check-in/out, and usage policies. The product typically serves workplace services, IT, facilities, and administrative teams that manage shared resources and need reporting on utilization and demand.
Broad resource booking coverage
QReserve supports booking for multiple resource types such as rooms, desks, and equipment, which helps consolidate scheduling into one system. This is useful for organizations that otherwise manage separate tools for rooms versus movable assets. It also fits hybrid workplace scenarios where the same platform needs to handle both space and equipment reservations.
Policy and workflow controls
The platform includes controls such as approval workflows, booking rules, and check-in/check-out style processes to enforce how resources are used. These controls help reduce conflicts and improve compliance with internal policies for high-demand resources. They also provide a structured way to manage exceptions (e.g., restricted rooms or equipment requiring authorization).
Utilization and scheduling visibility
QReserve provides calendar-based visibility into availability and reservations, which supports day-to-day coordination for facilities and administrative teams. Reporting on reservations and utilization can inform decisions about capacity planning and resource allocation. This aligns with common requirements in workplace scheduling tools where understanding demand patterns is as important as enabling bookings.
Not a full EAM/CMMS
While it can manage reservable assets, QReserve is not positioned as a full enterprise asset management or maintenance management system. Capabilities such as preventive maintenance scheduling, work orders, parts inventory, and asset lifecycle accounting may require separate systems. Organizations with heavy maintenance operations may need integrations to cover these functions.
Limited real-time location tracking
Compared with dedicated location and industrial IoT platforms, QReserve is primarily a reservation system rather than a real-time tracking solution. If a use case requires continuous location telemetry (e.g., BLE/UWB tracking, geofencing, chain-of-custody sensors), additional hardware and specialized platforms are typically needed. This can increase implementation complexity for asset tracking-centric deployments.
Integration needs can drive effort
Resource scheduling products often depend on integrations with corporate calendars, identity providers, and workplace tools to deliver a seamless user experience. If required connectors are not available out of the box for a given environment, implementation may require custom configuration or professional services. This can affect time-to-rollout in complex enterprise IT landscapes.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Core | $3,000 per year | Up to 100 users; multiple administrators; unlimited resources; built-in reporting & analytics; file attachments on resources; maintenance requests & blocks; custom resource fields; audit logs; track actual usage; user-group and time-based scheduling rules; Slack, Office 365 & Google Calendar integrations; multiple calendar views; event, loan & request management; workflows & event triggers (up to 3 included). |
| Standard | $6,000 per year | All Core features; up to 500 users; invoices & quotes; QuickBooks Online integration; kiosk support; custom forms; workflows & event triggers; project management; credentials & training; custom branding (additional fees may apply); custom reports (additional fees may apply); payment processing (additional fees may apply). |
| Premium | $10,000 per year | All Standard features; up to 500 users; dedicated account manager; single sign-on (SSO); sandbox server access; custom branding; custom reports (includes 1 day of report development; more complex reports may incur fees); custom integrations (additional fees may apply); payment processing (additional fees may apply). |
| Enterprise | Custom pricing | Tailored solutions for complex organizations; all Premium features; multi-site management via portals; multi-site reporting; multiple time zones; custom branding, reports & integrations; self-hosted deployment (additional fees may apply). |
