Softaken Office 365 Backup
Email backup software
Backup software
Data recovery software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$29 one-time
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Free version
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What is Softaken Office 365 Backup
Softaken Office 365 Backup is a Windows utility designed to export and back up Microsoft 365 mailbox data to local storage. It is typically used by IT staff and administrators who need offline copies of Exchange Online mailboxes for retention, migration, or eDiscovery preparation. The tool focuses on mailbox-level export to common email file formats rather than providing a full SaaS-to-SaaS backup service with centralized policy management.
Mailbox export to local files
The product centers on exporting Microsoft 365 mailbox content to local storage, which supports offline access and long-term retention outside the tenant. This approach can be useful for one-time exports, migrations, or creating an archive copy for specific users. It aligns with tools in this space that prioritize file-based backups over managed cloud backup platforms.
Selective backup by mailbox items
The tool typically supports selecting specific mailboxes and mailbox folders/items for export rather than requiring a full-tenant backup each run. This can reduce export time and storage when only certain users or date ranges are needed. Selective export is a practical capability for targeted legal holds or user offboarding workflows.
Admin-oriented, on-prem execution
Running as a local application can fit environments that prefer keeping backup artifacts on internal storage and controlling execution from an admin workstation. It can also simplify scenarios where a team wants a self-contained tool without deploying additional server components. This model is common among point tools used for mailbox backup and conversion tasks.
Not a full backup platform
A desktop export tool generally lacks centralized scheduling, policy-based retention, immutable storage options, and multi-admin governance found in dedicated backup platforms. Organizations needing continuous protection and automated restore workflows may require additional tooling. This can increase operational overhead for ongoing Microsoft 365 protection.
Limited public technical transparency
Compared with more established vendors in this category, there is typically less publicly available detail on security controls, compliance attestations, and independent audits. For regulated environments, the absence of clear documentation can slow vendor risk reviews. Buyers may need to request written security and support commitments before adoption.
Restore experience may be constrained
File-based exports do not always translate into granular, in-place restores back to Microsoft 365 (for example, restoring a single message to the original mailbox with full metadata). Restoring often involves import steps and may require additional tools or manual processes. This can be a limitation when fast, item-level recovery is a primary requirement.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Demo (trial) | Free (limited: typically allows export of 10 items) | Downloadable demo with preview; limited to a small number of items per mailbox/folder. |
| Full / Licensed | $29 – $49 (one-time) | Removes demo limits; exports Office 365 mailboxes to PST, EML, EMLX, MSG, MBOX; Windows and separate Mac builds exist. Official pages show inconsistent prices ($29 on some product pages and $49 on others) — see notes/citations. |
