WoodWing Xtendis
Document management software
Enterprise content management (ECM) systems
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€295 per month
Free Trial unavailableFree version unavailable
Small
Medium
Large
- Arts, entertainment, and recreation
- Media and communications
- Education and training
What is WoodWing Xtendis
WoodWing Xtendis is an enterprise content management (ECM) and document management platform used to capture, store, classify, and retrieve business documents and records. It supports document-centric processes such as case files, correspondence handling, and records retention for regulated or process-heavy organizations. The product emphasizes metadata-driven filing, workflow/approval routing, and integration with line-of-business systems to centralize content access and governance.
Metadata-driven document organization
Xtendis centers document storage and retrieval around structured metadata and indexing rather than only folder hierarchies. This supports consistent classification across departments and improves findability for large repositories. It also enables rules-based filing and downstream automation based on document type, case, or customer identifiers.
Workflow and case support
The platform includes workflow capabilities to route documents for review, approval, and task handling. This fits use cases such as case management, correspondence processing, and standardized back-office procedures. It helps organizations enforce process steps and maintain an auditable trail of actions on documents.
Governance and retention controls
Xtendis is positioned for controlled document handling with permissions, versioning, and retention/records concepts. These controls support compliance-oriented environments where access and lifecycle management matter. Centralized governance reduces reliance on shared drives and email attachments for official records.
Implementation can be complex
ECM deployments typically require upfront design of metadata models, security roles, and workflow states, and Xtendis is no exception. Organizations often need specialist configuration and change management to achieve consistent adoption. This can increase time-to-value compared with lighter-weight document tools.
User experience varies by role
Document-heavy ECM systems can feel less intuitive for occasional users than consumer-style file sharing tools. Users may need training to apply metadata correctly and follow workflow steps. If metadata discipline is inconsistent, search and automation benefits can degrade.
Integration effort may be required
While Xtendis is designed to connect with business applications, the depth of integration depends on available connectors and project-specific requirements. Some scenarios require custom development or middleware to synchronize metadata and documents with ERP/CRM or industry systems. This can add ongoing maintenance overhead when upstream systems change.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Read Only | €295 per month (starting price) | Long-term secure digital archive; viewable online; ensures integrity/authenticity; advanced masking; automatic cleanup; Single Sign-On; standard 100 GB scaling factor included; 5 concurrent users; inclusive: free demo (as listed on official site). |
| Business | €550 to €2,500 per month (starting price range) | Document Management 2.0; securely capture/connect/find/access/share information; connected via Xtendis RESTful API; includes best-practice setup (blueprint); up to 1,250 documents/day; up to 100 security zones; up to 2 workflows; inclusive: free demo (as listed on official site). |
| Enterprise | Custom pricing ("Let's talk") | Enterprise Information Management for organizations with 100+ employees; advanced Document Management 2.0 functionality; includes 250 GB scaling factor and 10 simultaneous users (as listed); highest standards of information security; inclusive: free demo (as listed on official site). |
Seller details
WoodWing Software B.V.
Zaandam, Netherlands
2000
Private
https://www.woodwing.com/
https://x.com/WoodWing
https://www.linkedin.com/company/woodwing/
