Amilia
Association management software
Camp management software
Gym management software
Swim club management software
Sports league management software
Fitness software
Sports software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$99 per month
Free TrialFree version
Small
Medium
Large
- Public sector and nonprofit organizations
- Education and training
- Healthcare and life sciences
What is Amilia
Amilia is a cloud-based registration and management platform used by sports organizations, camps, and recreation programs to manage participant enrollment and payments. It supports online registration, membership and account management, scheduling, and communications for multi-program operations. The product is commonly used by community sports clubs, swim clubs, gyms, and municipal recreation providers that need self-serve registration and centralized participant records. It differentiates through a focus on activity-based registration and payment workflows rather than general-purpose association administration.
Strong online registration workflows
Amilia centers on online registration for activities, sessions, and programs with participant profiles and household accounts. It supports collecting fees during registration and managing enrollments across multiple offerings. This aligns well with sports leagues and camps where registration volume and seasonality drive operations. Compared with more general association tools, the workflow emphasis is more program- and enrollment-oriented.
Payments and financial tracking
The platform supports taking payments as part of the registration process and tracking transactions tied to participants and programs. This reduces reliance on separate invoicing steps for common fee-based activities. Finance-related reporting is oriented around registrations and program revenue. For organizations that primarily monetize through program fees, this can simplify day-to-day administration.
Multi-program participant management
Amilia maintains participant and family/household records that can be reused across programs and seasons. Staff can manage rosters, capacity, and enrollment status from a centralized system. This is useful for organizations running multiple sports, swim sessions, camps, or classes under one umbrella. It supports operational continuity when participants enroll in different activities throughout the year.
Less suited to complex AMS
Organizations that require deep association management features (e.g., complex committee structures, credentialing, advanced member engagement journeys, or extensive chapter management) may find the product less comprehensive than systems built primarily for associations. Amilia’s core design prioritizes program registration and fee collection. Some association-centric workflows may require workarounds or additional tools. Fit depends on whether the organization is membership-led or program-led.
Customization and extensibility limits
Compared with platforms that emphasize highly configurable data models and extensive integrations, Amilia may offer fewer options for tailoring objects, workflows, and automation to unique processes. Organizations with specialized reporting requirements or custom business rules may need manual processes. Integration needs (e.g., accounting, CRM, marketing automation) should be validated during evaluation. The level of API access and partner ecosystem can be a deciding factor for larger deployments.
Advanced league operations may vary
Sports league needs such as complex scheduling constraints, officiating assignments, standings, and tournament/bracket management can be more specialized than general registration. Depending on the sport and competition format, organizations may need supplemental tools for advanced league operations. Prospective buyers should confirm support for their specific league structures and reporting. This is especially relevant for multi-division or multi-location leagues.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Standard | $99 per month | All SmartRec core features; 1 online store; Up to 10 facilities; Up to 5,000 active accounts; Email & chat support. Payment fees starting at 2.85% + $0.30 per credit-card transaction + 1% service fee. Implementation/onboarding starting at $899. |
| Advanced | $499 per month | All SmartRec core features; Includes 2 premium add-ons of your choice; Up to 3 online stores; Up to 20 facilities; Up to 10,000 active accounts; 50+ pre-built reports; Live phone & chat support. Payment fees starting at 2.75% + $0.30 per credit-card transaction + 1% service fee. Implementation/onboarding starting at $2,999. |
| Custom | Contact sales | Custom solutions for large organizations (YMCA, JCC, Parks & Rec); Unlimited online stores, facilities, and active accounts; Advanced analytics; Priority support & strategic account manager; Custom transaction rates for high-volume organizations. |
Seller details
Amilia Enterprises Inc.
Montreal, QC, Canada
2009
Private
https://www.amilia.com/
https://x.com/amilia
https://www.linkedin.com/company/amilia/
