Cheqroom
Asset tracking software
CMMS software
Enterprise asset management (EAM) software
Asset management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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184 (currency not specified on pricing page) per admin per month
Free Trial unavailableFree version unavailable
Small
Medium
Large
- Media and communications
- Arts, entertainment, and recreation
- Education and training
What is Cheqroom
Cheqroom is a cloud-based asset tracking and equipment checkout system used to manage shared equipment, tools, and inventory across teams and locations. It supports reservation and check-in/check-out workflows, asset availability visibility, and basic maintenance and inspection tracking. Typical users include media production, education, labs, IT teams, and organizations with high volumes of loaned or shared assets. The product emphasizes operational workflows (booking, custody, and accountability) rather than full-scale plant maintenance or complex EAM hierarchies.
Strong checkout and reservations
Cheqroom centers on equipment booking and check-in/check-out processes, including tracking who has an item, when it is due back, and current availability. This fits teams that manage shared pools of gear and need clear custody and scheduling. The workflow orientation can reduce manual coordination compared with maintenance-first systems. It is particularly aligned to environments where assets move frequently between people and projects.
Barcode/QR-based identification
The platform supports asset identification using scannable labels (e.g., barcode/QR), which helps speed up transactions and reduce data entry errors. This is useful for high-throughput environments such as equipment rooms and IT storerooms. Scanning-based workflows also improve auditability for chain-of-custody. It provides a practical foundation for tracking without requiring specialized location hardware.
Multi-location asset visibility
Cheqroom is designed to track assets across locations and teams, supporting centralized visibility into where items are and who is responsible. This helps organizations standardize processes across departments while keeping day-to-day operations local. It can support distributed operations where assets are frequently transferred. The focus on availability and assignment complements organizations that prioritize utilization and accountability.
Limited CMMS depth
Cheqroom includes maintenance-related features, but it is not primarily a full CMMS for complex preventive maintenance programs. Organizations that require advanced work order planning, labor tracking, parts/MRO optimization, or detailed maintenance analytics may find gaps. It is better suited to light-to-moderate maintenance needs tied to equipment readiness. Maintenance-heavy operations may need additional tooling or integrations.
Not a full EAM suite
For enterprise asset management use cases, Cheqroom typically does not cover the breadth of capabilities expected in large-scale EAM deployments. Examples can include deep asset hierarchies, reliability engineering workflows, capital planning, and extensive compliance reporting. It fits operational asset circulation more than lifecycle management for large facilities. Enterprises with complex governance may require more configurable EAM functionality.
Location tracking requires add-ons
Cheqroom focuses on transactional tracking (checkout, assignment, and location fields) rather than continuous real-time location services. If an organization needs automated indoor positioning, sensor-driven telemetry, or industrial IoT monitoring, it will likely require third-party hardware and integrations. This can add cost and implementation complexity. The product is strongest when process discipline and scanning provide sufficient control.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Core | 184 per admin/month* | Unlimited items; Unlimited users; 1 location; Reservations & check-outs; SSO; Mobile app; Slack/API/Webhook & Zapier integrations. (Page notes: "We bill annually. Minimum administrator counts apply." Prices shown are "starting prices per admin, per workspace.") |
| Business | 275 per admin/month* | All Core capabilities plus up to 3 locations; Document Generator; Custom roles & permissions; Equipment access control; Equipment audits; Reporting. (Add-ons: RFID, Room Management, Consumables Management.) |
| Enterprise | 367 per admin/month* | All Business capabilities plus up to 10 locations; Up to 3 workspaces; RFID support; Unlimited studios & consumables. (Prices are starting prices; billed annually; minimum admin counts apply.) |
| E.L.A. | Custom (Get a quote) | Customized, enterprise-level offering: unlimited users/items, admin license volume discounts, unlimited workspaces/locations, dedicated technical management (coming soon). |
*Notes: Prices are displayed on Cheqroom's official pricing page as numeric values without an explicit currency symbol. The site states "We bill annually. Minimum administrator counts apply." and that the displayed prices are "starting prices per admin, per workspace." Add-ons and implementation/onboarding fees may apply per the pricing page.
Seller details
CHEQROOM NV
Ghent, Belgium
2014
Private
https://www.cheqroom.com
https://x.com/cheqroom
https://www.linkedin.com/company/cheqroom/
