Egnyte
Cloud content collaboration software
Sensitive data discovery software
Data governance tools
Data-centric security software
Encryption key management software
Electronic trial master file (eTMF) software
Data security software
Life sciences software
Clinical research software
Document control software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$10 per user per month
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What is Egnyte
Egnyte is a cloud content collaboration and file services platform that provides secure file storage, sync, sharing, and collaboration across cloud and on-premises repositories. It is used by IT, security, and business teams to manage and protect documents, control access, and support external sharing with customers and partners. The platform adds governance and security capabilities such as classification, sensitive content discovery, policy enforcement, and auditing, with integrations into common productivity and security ecosystems. Egnyte also offers industry-focused solutions, including capabilities used in regulated life sciences document workflows.
Hybrid content access and sync
Egnyte supports cloud storage alongside connectors to on-premises file servers and other repositories, enabling unified access without forcing immediate migration. This is useful for organizations with legacy NAS/file server footprints and distributed teams. Admins can apply consistent access controls and sharing policies across connected content locations. The approach can reduce disruption compared with tools that assume content lives only in one cloud repository.
Governance and sensitive data controls
Egnyte includes content classification, sensitive data discovery, and policy-based controls to reduce oversharing and improve compliance. It provides auditing and reporting that help security teams investigate access and sharing activity. Controls such as link governance and permission management support external collaboration scenarios. These capabilities align with organizations that need more than basic file sharing and require governance features closer to security-focused platforms.
Integrations and admin manageability
Egnyte integrates with common identity providers (SSO/MFA), endpoint and security tools, and productivity suites to fit existing IT stacks. Centralized administration supports user lifecycle management, role-based permissions, and device controls. APIs and integration options help automate workflows and connect line-of-business systems. This can be advantageous versus point solutions that focus mainly on document exchange without broader IT/security integration.
Complexity for small teams
Egnyte’s governance, security, and hybrid options add administrative overhead compared with simpler cloud file-sharing tools. Smaller organizations may not use advanced features such as classification policies, connectors, or detailed auditing. Initial configuration often requires planning around identity, folder structures, and sharing models. As a result, time-to-value can be longer for lightweight collaboration needs.
Life sciences workflows may need add-ons
While Egnyte is used in regulated industries, specialized clinical research and eTMF processes often require additional configuration, templates, validation documentation, or partner solutions. Organizations with strict eTMF expectations may need to map Egnyte structures to their SOPs and inspection readiness requirements. Advanced trial-specific features (for example, deep eTMF completeness tracking) may not match purpose-built systems without customization. Buyers should validate fit against their specific TMF operating model and regulatory expectations.
Cost scales with security needs
Pricing and licensing can increase as organizations add storage, advanced governance/security modules, or larger external collaboration footprints. Teams that require extensive auditing, DLP-like controls, or broad integration coverage may need higher-tier plans. This can make total cost higher than basic document sharing products. Budgeting is easier when feature requirements are clearly defined up front.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Team (1–10 users) | $10 per user/month (paid annually) | Core collaboration + AI single-doc Q&A, 100 GB included, 1 account domain, intended for small teams (1–10 users). "Start Free Trial" button present on page. |
| Business | $22 per user/month (paid annually) | Collaboration + single-document AI Q&A, Google Workspace & M365 co-editing, 100 GB included, 1 account domain, up to 100 users (pricing page shows "100" under Business). "Start Free Trial" button present. |
| Enterprise Lite | $38 per user/month (paid annually) | Adds artifact-based ransomware detection, suspicious login detection, content lifecycle management, advanced workflows; 150 GB included, 1 Primary / 5 Secondary domains, unlimited users. "Start Free Trial" button present. |
| Elite | $46 per user/month (paid annually) | Adds AI Copilot/multi-doc AI, AI Search, AI Workflows, PDF markup, e-signature, dynamic watermarking, auto-remediation; 150 GB included, 1 Primary / 5 Secondary domains, unlimited users. "Start Free Trial" button present. |
| Ultimate | Contact Us / Custom pricing | All Elite features plus document type classification, sensitive data classification, snapshot & recovery (advanced), behavioral ransomware detection, DLP/preventive control integrations; 150 GB included, 1 Primary / 5 Secondary domains, unlimited users; requires contacting sales for quote. |
Add-ons and selected list prices (from Egnyte official pricing page):
- Project Hub (AEC): $6 / user / month.
- Specialized File Handler (AEC): $6 / user / month.
- Snapshot & Recovery (add-on): $10 / user / month.
- Egnyte Sign: Included in PDF Annotator (PDF/e-sign features referenced on pricing page).
- Several industry/enterprise features (eTMF, GxP, Document Room, Document Portal, CMMC 2.0) are listed as "Chat with Specialist" / contact sales for pricing.
Official overage / unit pricing (from Egnyte Product–Specific Special Terms page):
- Additional Storage: 0.5 TB = $50.00 per month.
- Additional Storage Under Protection: 0.5 TB = $175.00 per month.
- Secure and Govern – External Storage Under Protection: $0.50 per GB per month.
- Archival Storage: 0.5 TB = $25.00 per month.
- Additional [Enterprise] Storage Sync or Turbo [with Smart Cache]: per unit = $125.00 per month.
Notes:
- All per-user prices on the main plans are shown as "Paid annually" on Egnyte's official pricing pages.
- Ultimate tier is listed as "Contact us" (custom pricing).
- The site displays a prominent "Start Free Trial" call-to-action on all plan pages, but does not disclose a trial length on the pricing pages.
Seller details
Egnyte, Inc.
Mountain View, CA, USA
2008
Private
https://www.egnyte.com/
https://x.com/egnyte
https://www.linkedin.com/company/egnyte/
