EventPilot
Mobile event apps
Event management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if EventPilot and its alternatives fit your requirements.
$999 per 3-month subscription
Free TrialFree version
Small
Medium
Large
- Transportation and logistics
- Manufacturing
- Information technology and software
What is EventPilot
EventPilot is a mobile event app platform used by conference and meeting organizers to deliver agendas, speaker and session information, maps, and attendee engagement features through iOS and Android apps. It is commonly used for in-person and hybrid events where organizers want a branded app experience and tools such as push notifications, surveys, and in-app messaging. The product also supports sponsor/exhibitor listings and content distribution for attendees. EventPilot is typically deployed as part of an event’s communications and onsite experience rather than as a full end-to-end event operations suite.
Strong native mobile focus
EventPilot centers on iOS and Android attendee apps, which fits organizations prioritizing onsite attendee experience. Native apps generally support smoother navigation, offline access patterns, and device-level features such as push notifications. This focus can be advantageous compared with platforms that emphasize web-first virtual venues over mobile-first onsite workflows.
Agenda and content delivery
The platform supports core conference app functions such as schedules, session details, speaker profiles, and venue information. These capabilities help reduce reliance on printed materials and centralize last-minute updates. For multi-track programs, structured agenda browsing and personalized schedules are practical strengths.
Engagement and sponsor modules
EventPilot includes common engagement tools such as surveys/polls and messaging, along with sponsor/exhibitor listings. These features support basic attendee interaction and sponsor visibility without requiring separate point solutions. For events with sponsorship packages, in-app listings and notifications provide measurable touchpoints.
Not full event operations suite
EventPilot is primarily an attendee app platform rather than a comprehensive event management system. Organizations may still need separate tools for registration, ticketing, complex email marketing, budgeting, or venue logistics. This can increase integration and vendor-management effort for teams seeking an all-in-one platform.
Integration depth varies by stack
Event programs often require connections to registration/CRM, badge printing, lead retrieval, and analytics tools. Depending on the organizer’s existing systems, integration may require custom work or manual imports/exports. This can affect real-time data consistency across attendee lists, session rosters, and engagement reporting.
Virtual event capabilities may be limited
For events that require robust virtual venue features (e.g., advanced streaming workflows, virtual exhibitor booths, and complex networking formats), a mobile-first conference app may not cover all requirements. Teams running large-scale virtual-first events may need additional platforms for production and virtual engagement. This can add cost and operational complexity for hybrid programs.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Fundamentals | $999 per 3-month subscription | Up to 1,000 users; 50 records per table; 1 team member; All base features (native iOS & Android app, mobile web, desktop online planner, searchable abstracts, speaker directory, session chat, analytics, email support). |
| Advanced | $1,999 per 3-month subscription | Up to 2,000 users; 200 records per table; 2 team members; Includes Fundamentals plus in-app event graphics, sponsorship options & ads, custom views & chats. |
| Premium | $4,999 per 3-month subscription | Up to 5,000 users; 750 records per table; 5 team members; Includes Advanced plus interactive floor plans, ScanHunt gamification, speaker portal, surveys, authentication & attendee list, notification alerts. |
| EventPilot Pro | Custom pricing (contact sales) | For unique/large/complex events; expert project management; 3rd-party integrations; branded app/store icon; extended hosting/early launch; XXL meetings support and numerous pro add-ons (search engine training, moderated Q&A, simulive, virtual events, wayfinding, exhibitor portal, PosterBridge). |
