ExactHire
Applicant tracking systems (ATS)
Onboarding software
Recruiting software
Talent acquisition suites software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$75 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Real estate and property management
- Retail and wholesale
- Manufacturing
What is ExactHire
ExactHire is a cloud-based applicant tracking system focused on helping small and mid-sized employers manage recruiting workflows from job posting through hiring. It centralizes candidate intake, screening, interview coordination, and hiring team collaboration in a single system. The product is typically used by HR teams that need configurable hiring workflows and reporting without adopting a broader HRIS suite. It also includes onboarding-related capabilities to support the transition from candidate to new hire.
End-to-end recruiting workflow
ExactHire supports core ATS functions such as requisition management, job distribution, candidate pipeline tracking, and interview coordination. It is designed to keep candidate records, communications, and evaluation notes in one place for hiring teams. This reduces reliance on email threads and spreadsheets for day-to-day recruiting operations.
Configurable processes and templates
The platform commonly emphasizes configurable workflows, forms, and communication templates to match different roles and departments. This helps standardize steps like screening, interview feedback collection, and offer-stage handoffs. Configuration can reduce administrative effort when hiring volume increases or when multiple teams recruit in parallel.
Onboarding handoff support
ExactHire includes onboarding-oriented features that help move a selected candidate into a new-hire process. This can include collecting new-hire information and coordinating tasks after acceptance. For organizations without a full HR suite, this provides a basic bridge between recruiting and onboarding.
Limited HR suite breadth
ExactHire is primarily an ATS rather than a full HRIS/payroll platform. Organizations that want tightly integrated time tracking, payroll, benefits administration, and employee lifecycle management may need additional systems. This can increase integration and data synchronization requirements compared with all-in-one HR platforms.
Integration depth varies
ATS value depends heavily on integrations (job boards, background checks, e-signature, HRIS, and identity providers). ExactHire’s available integrations and API capabilities may not match the breadth found in larger talent acquisition suites. Buyers should validate required connectors, data fields supported, and ongoing maintenance responsibilities.
Advanced TA features may be lighter
Some talent acquisition suites provide deeper capabilities such as CRM-style talent pooling, programmatic job advertising, advanced automation, and complex analytics. ExactHire may be sufficient for standard hiring workflows but can be less suitable for high-volume or highly specialized recruiting operations. Teams with complex compliance reporting or multi-brand recruiting may need to confirm feature fit.
Plan & Pricing
Applicant Tracking (HireCentric) - Tiered plans
| Plan | Price | Key features & notes |
|---|---|---|
| Growth | $75 per month (billed annually) / $99 billed monthly | For organizations up to 50 employees; Up to 3 Active Jobs; Unlimited Candidate Texting; Unlimited Users; Email & Online Knowledge Base support; "Book a Free Demo" CTA on pricing page. |
| Professional | $199 per month (billed annually) / $239 billed monthly | For organizations up to 250 employees; Unlimited Active Jobs; Unlimited Candidate Texting; Unlimited Users; Phone, Email, Knowledge Base, and Zoom support. |
| Advantage | $299 per month (billed annually) / $359 billed monthly | For organizations up to 250 employees; Includes all Professional features plus Job Approvals, Offer Letters (E-sign), Calendar integration, Interview Scheduling, Google Maps geolocation. |
| Enterprise | Custom pricing | For organizations larger than 250 employees — Contact Sales; certain add-ons are consumption-priced; standard pricing exclusions apply (staffing firms, franchises, multi-location businesses, orgs >250 employees). |
Employee Onboarding (OnboardCentric) - Usage/volume-based pricing
Pricing model: Starts at $130 per month; final price increases with annual hiring volume and number/complexity of forms used (vendor provides a pricing estimator / contact for quote). Free tier/trial: No permanent free tier shown on the onboarding pricing page. Example costs / notes: "Employee Onboarding Software Pricing starts at $130 per month" (ExactHire official onboarding pricing page); vendor asks visitors to use the pricing estimator or contact ExactHire for a detailed quote. Discount/options: Annual vs month-to-month billing differences noted on ATS plans; onboarding pricing page references variable pricing by hiring volume (implies volume-based pricing/tiers).
Other relevant official-site notes:
- ExactHire offers an applicant-facing interactive trial/demo ("ExactHire Free Trial" page — apply to a fictional employer "Pizza Pie Co.").
- FAQ: All ExactHire subscriptions require a contract. Annual subscriptions have a 1-year contract with a 30-day cancellation notice; month-to-month subscriptions can be cancelled 5 days before renewal. (ATS pricing page/Frequently Asked Questions).
Seller details
ExactHire
Indianapolis, Indiana, United States
2013
Private
https://www.exacthire.com/
https://x.com/ExactHire
https://www.linkedin.com/company/exacthire
