Expensify
Travel management software
Expense management software
Travel & expense software
Accounting & finance software
Expense billing software
General contractors software
Job management software
Receipt design software
Receipt generating software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$5 per unique member per month
Free TrialFree version
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What is Expensify
Expensify is a cloud-based expense management platform used to capture receipts, create expense reports, and route approvals for reimbursement or corporate card reconciliation. It targets small to mid-sized organizations and teams that want to automate employee spend workflows and integrate with accounting systems. The product emphasizes mobile receipt capture with OCR, configurable expense policies, and multi-step approval flows, with options to reimburse employees and export or sync data to finance tools.
Fast receipt capture workflow
The mobile app supports receipt scanning and automatic extraction of key fields such as merchant, date, and amount. Users can attach receipts to expenses and build reports with minimal manual entry. This reduces time spent on data entry compared with spreadsheet-based processes.
Configurable approvals and policies
Expensify supports approval routing and policy controls such as required fields, receipt requirements, and spend limits. Finance teams can standardize how expenses are submitted and reviewed across departments. This helps enforce consistent documentation and approval practices.
Accounting and payroll integrations
Expensify provides integrations and export options to common accounting systems to support posting and reconciliation. It also supports reimbursement workflows that can be aligned with payroll or accounts payable processes. These capabilities reduce duplicate entry between expense reporting and the general ledger.
Travel booking is limited
While it supports travel-related expenses and reimbursements, it is not primarily a travel booking and itinerary management system. Organizations that need centralized travel inventory, negotiated rates, and policy-controlled booking may require additional travel tooling. This can create a split workflow between booking and expensing.
Complex setups need admin effort
Implementing multi-entity structures, advanced approval chains, and detailed accounting mappings can require careful configuration. Larger organizations may need dedicated admin ownership to maintain policies, categories, and integrations. Misconfiguration can lead to coding errors or inconsistent approvals.
Not job-costing focused
Expensify can tag expenses and export data, but it is not a full job management or contractor operations system. Construction and field-service teams that require work orders, scheduling, and deep job-costing may need separate operational software. This limits its fit as an end-to-end tool for general contractors.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| New Expensify (individual / sole proprietor) | $0 (Free) | Unlimited SmartScan receipt scanning, distance tracking, personal expense tracking; free app; can use Expensify for free without a workspace. |
| Collect | $5 per unique member/month (USD) | Month-to-month (no annual contract); includes expense approvals, invoicing & bill pay, Expensify Card (optional, 1% cash back), unlimited SmartScans, integrations (QuickBooks, Xero), next-day ACH/global reimbursement. |
| Control | $9 per active member/month (with Annual subscription + Card usage & 50%+ US spend); $18 per active member/month (without Card); $36 per active member/month (pay-per-use, no commitment) | Advanced policy controls, multi-level approvals, Copilots/automations, enterprise integrations (NetSuite, Sage Intacct), cash back up to 2% when conditions met; billed per active member. |
| Enterprise / Large organizations | Custom pricing | Contact sales for SSO, dedicated onboarding, advanced security, volume/commitment discounts. |
Seller details
Expensify, Inc.
Portland, OR, USA
2008
Public
https://www.expensify.com/
https://x.com/expensify
https://www.linkedin.com/company/expensify/
