Explain Everything
Collaborative whiteboard software
Team collaboration software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$69 per year
Free TrialFree version
Small
Medium
Large
- Education and training
- Public sector and nonprofit organizations
- Media and communications
What is Explain Everything
Explain Everything is a collaborative whiteboard and interactive lesson creation platform used to present, annotate, and record explanations on a digital canvas. It is commonly used by educators, trainers, and teams that need real-time co-creation with voice/video recording for asynchronous sharing. The product combines a whiteboard with screen/lesson recording, slide import, and sharing features to support instruction and walkthrough-style communication. It is available across web and mobile/tablet environments and is often deployed in classroom and remote learning contexts.
Integrated recording and narration
The product supports recording of whiteboard activity with audio narration, enabling users to create reusable explanations and walkthroughs. This is useful for asynchronous instruction, onboarding, and feedback where a static board is insufficient. Recording is a core workflow rather than an add-on, which can reduce reliance on separate screen-recording tools. Teams can share recorded outputs for review without requiring everyone to attend live sessions.
Education-focused collaboration workflows
Explain Everything includes features commonly needed in teaching and training scenarios, such as lesson-style canvases, presenting, and sharing to learners. Real-time collaboration supports co-creation between instructors and students or among team members. The product’s design emphasizes explaining concepts step-by-step rather than only brainstorming. This focus can fit organizations that prioritize instructional content and guided sessions.
Cross-platform whiteboard access
Explain Everything is available on multiple platforms (including web and mobile/tablet), which supports mixed-device environments. This helps classrooms and distributed teams where participants join from different hardware. Users can import common content types (for example, slides and images) to annotate and discuss. Cross-platform availability can simplify adoption compared with tools that are strongest only on desktop.
Less suited for large-scale ideation
Compared with broader visual collaboration suites, the product is more oriented toward lesson delivery and recorded explanations than enterprise-scale brainstorming. Organizations running very large workshops may find fewer advanced facilitation controls and structured ideation templates. Managing complex, multi-team canvases can be less efficient than in tools built primarily for large whiteboard programs. This can limit fit for enterprise innovation and strategy workshops.
Limited project management depth
Explain Everything focuses on whiteboarding and explanation workflows rather than end-to-end work management. Teams that need task tracking, dependencies, and portfolio reporting typically require additional systems. While boards can capture ideas and decisions, converting them into structured execution artifacts may be manual. This can increase tool sprawl for cross-functional delivery teams.
Enterprise governance may vary
Capabilities such as centralized administration, advanced security controls, and compliance support can vary by plan and deployment model. Some organizations may require deeper governance features (for example, fine-grained retention, eDiscovery, or extensive audit controls) than a classroom-oriented tool typically prioritizes. Buyers should validate SSO, user provisioning, and data residency needs during evaluation. These factors can affect suitability for regulated industries.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 — Start free (no credit card required) | Up to 3 projects, 1 slide per project, 3-minute video exports, collaborate with 1 person (up to 15 minutes), 500 MB Explain Drive cloud storage. |
| Advanced (Education) | $69 USD / year | Unlimited projects & slides, unrestricted video length, Promethean engagement apps (polling/timer/spinner), collaborate with 1 person (up to 30 minutes), 7.5 GB Explain Drive storage. |
| School (Education, enterprise for schools) | Custom pricing | Scalable licensing for schools/districts; each Teacher license includes 100 Student licenses; features: LMS integrations, deployment options, professional development — contact sales for quote. |
| Pro (Individual / Commercial) | $7.49 USD / month (billed yearly) or $9.99 USD / month (billed monthly) | Unlimited projects & slides, unrestricted video length, 20 GB cloud storage, collaborate with up to 8 people with no time limits, email support. |
| Team (Commercial / Business) | $7.49 USD / month per user (billed yearly) or $9.99 USD / month per user (billed monthly) | Team-wide settings & management, team shared folders, 20 GB pooled cloud storage per person, data residency choice, designated account manager & custom onboarding for teams >50; contact sales for larger deployments. |
Seller details
Explain Everything sp. z o.o.
Warsaw, Poland
Private
https://explaineverything.com/
https://x.com/explainevery
https://www.linkedin.com/company/explain-everything/
