KashFlow Payroll
Payroll software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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£12.50 per month
Free Trial
Free version unavailable
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- Agriculture, fishing, and forestry
- Construction
- Real estate and property management
What is KashFlow Payroll
KashFlow Payroll is a UK-focused payroll software product used to calculate pay, manage statutory deductions, and produce payroll outputs for employees. It is typically used by small businesses and accountants that need to run PAYE payroll and generate compliant submissions and reports. The product is positioned as a payroll module within the broader KashFlow accounting ecosystem, with workflows oriented around UK payroll requirements rather than multi-country payroll.
UK PAYE-focused payroll
The product is designed around UK payroll processes, including PAYE calculations and common statutory payroll requirements. This focus can reduce configuration effort compared with more global, multi-country payroll platforms. It fits organizations that primarily employ and pay staff in the UK.
Integrated with KashFlow accounting
KashFlow Payroll is part of the KashFlow product family, which can simplify handoffs between payroll and accounting for users already on the platform. This can reduce duplicate data entry for employer and employee details and streamline payroll-to-ledger posting workflows. It is most beneficial when payroll and bookkeeping are managed in the same system.
Suitable for small teams
The feature set and positioning align with small businesses that need core payroll processing without a broader HR suite. For smaller headcounts, a focused payroll tool can be easier to administer than platforms that bundle device management, IT, or extensive HR modules. It can also suit accountants running payroll for multiple small clients.
Limited global payroll coverage
The product is primarily oriented to UK payroll, which can be a constraint for companies with employees in multiple countries. Organizations needing multi-country payroll, employer-of-record support, or consolidated global compliance workflows may require additional systems. This can increase operational complexity for international growth.
Not a full HCM suite
KashFlow Payroll focuses on payroll processing rather than end-to-end HR capabilities such as advanced onboarding, performance management, or deep benefits administration. Businesses looking for a unified HRIS plus payroll experience may find gaps that require integrations or separate HR tools. This is more noticeable as headcount and HR process maturity increase.
Ecosystem and integration depth varies
Compared with larger payroll platforms, the breadth of prebuilt integrations and extensibility options can be more limited depending on the surrounding stack. If a company relies on specialized time tracking, scheduling, or expense systems, integration work may be needed. Buyers should validate available connectors and export/import options for their specific workflows.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Starter (monthly) | £12.50 per month | Includes bookkeeping features and payroll up to 5 employees. Promotional: 90% off for 6 months shown on site (e.g., £1.25/month for first 6 months for new customers). 'Try it for free' (14-day trial) is available.. |
| Business (monthly) | £25.50 per month | Multi-user bookkeeping + payroll up to 5 employees included. Promotional: 90% off for 6 months shown on site. 'Try it for free' (14-day trial) is available.. |
| Starter (annual) | £90/year + VAT (RRP £150) | Annual billed Starter plan (discounted offer for new customers). Payroll up to 5 employees included. |
| Business (annual) | £165/year + VAT (RRP £270) | Annual billed Business plan (discounted offer for new customers). Payroll up to 5 employees included. |
Standalone/Cloud Payroll (Staffology via KashFlow/IRIS) — usage-based (official IRIS migration page): Pricing model: Pay-per-payslip (billed monthly in arrears; 12-month contract required per migration guidance). Example costs (per IRIS/KashFlow migration page):
- First 19 payslips: £43 per month (covers up to 19 payslips).
- 20 to 50 payslips: £2.15 per payslip (per month billing for payslips in this band).
- 51 to 10,000+ payslips: POA (price on application). Notes: KashFlow payroll product now points customers to Staffology Payroll ("Try for Free" link on KashFlow payroll page) and IRIS/ KashFlow migration documentation states the Staffology pricing model above..
Seller details
The Access Group
Loughborough, Leicestershire, United Kingdom
1991
Private
https://www.theaccessgroup.com/
https://x.com/TheAccessGroup
https://www.linkedin.com/company/the-access-group/
