Koalendar
Online appointment scheduling software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$6.99 per seat per month
Free Trial unavailable
Free version
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- Professional services (engineering, legal, consulting, etc.)
- Media and communications
- Information technology and software
What is Koalendar
Koalendar is an online appointment scheduling tool that lets individuals and small teams share booking links and accept meetings based on availability. It is used to reduce back-and-forth coordination for sales calls, consultations, interviews, and service appointments. The product focuses on lightweight setup with embeddable booking pages and calendar integrations rather than a broader client-management suite.
Simple booking link workflow
Koalendar centers on creating booking pages and shareable links that let invitees self-schedule. This fits common use cases such as discovery calls, consultations, and internal interviews. The streamlined scope can reduce setup time compared with broader business-management platforms. It also supports embedding booking on a website for inbound scheduling.
Calendar integration support
The product is designed to connect with external calendars to reflect availability and reduce double-booking risk. This is important for users who already manage schedules in Google Calendar or Microsoft calendars. Calendar-based availability also enables automated time-slot generation without manual coordination. These integrations align with expectations for modern scheduling tools in this category.
Website embed for scheduling
Koalendar supports embedding booking widgets/pages into a website, which helps convert site visitors into scheduled appointments. This is useful for service providers and small businesses that rely on inbound leads. Embeds can reduce friction compared with emailing links back and forth. It also allows scheduling to live alongside existing web content and forms.
Limited all-in-one business features
Koalendar primarily addresses scheduling rather than end-to-end client management. Organizations that need proposals, contracts, invoicing, pipelines, or full client portals may require additional systems. This can increase operational complexity when compared with broader platforms in the same general space. The product is best evaluated as a scheduling component rather than a full business suite.
Automation depth may be constrained
Scheduling products vary widely in workflow automation (routing rules, advanced qualification, multi-step reminders, and conditional logic). Koalendar’s positioning as a lightweight scheduler can mean fewer advanced automation and routing capabilities than tools built for complex sales or service operations. Teams with multiple departments, territories, or qualification steps may outgrow basic booking flows. Buyers should validate rule complexity, notifications, and integrations needed for their process.
Vendor details not fully verifiable
Publicly verifiable corporate information for Koalendar (legal entity name, founding year, and headquarters) is not consistently available from authoritative sources. This can complicate vendor due diligence for procurement, security review, and contracting. Prospective customers may need to request documentation directly (e.g., company registration, DPA, and security policies). This limitation is more material for regulated industries.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 (Free forever) | Unlimited bookings; unlimited event types; unlimited scheduling links; calendar sync with Google/Outlook/iCloud; smart time zone detection; instant booking notifications; video conferencing; embed booking pages; 30+ languages; no credit card required. |
| Pro | $9.99 per seat / month (monthly) — $6.99 per seat / month (when billed annually, "Save 30%") | Everything in Free plus: multi-host events (round-robin & collective), group sessions/classes, custom booking form questions, payment collection (cards, bank transfers, Apple Pay, Google Pay, Stripe), custom email & SMS reminders, follow-up emails, password-protected links, tentative bookings, full booking-page customization, remove Koalendar branding, Zapier/webhooks and other integrations, redirect invitees to your site. |
| Teams | Custom pricing (contact sales) | All Pro features plus: unlimited users, dedicated account support, dedicated onboarding & implementation; discounts available for eligible educators and nonprofits; tailored quotes for teams with 10+ seats. |
Seller details
Koalendar
San Francisco, California, United States
2020
Private
https://koalendar.com/
https://x.com/koalendar
https://www.linkedin.com/company/koalendar
