ONLYOFFICE DocSpace
Audio conferencing software
Video conferencing software
Document creation software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if ONLYOFFICE DocSpace and its alternatives fit your requirements.
$20 per admin per month
Free TrialFree version
Small
Medium
Large
- Public sector and nonprofit organizations
- Education and training
- Information technology and software
What is ONLYOFFICE DocSpace
ONLYOFFICE DocSpace is a document collaboration workspace that provides secure rooms for sharing, co-authoring, and managing office files in a browser. It targets teams and external collaborators that need controlled access to documents, including client-facing or partner-facing projects. The product centers on document editing and collaboration with role-based permissions and sharing links, and it can be deployed as a cloud service or self-hosted depending on the edition.
Room-based access control
DocSpace organizes collaboration around “rooms” with configurable roles and permissions for internal and external users. This structure supports common governance needs such as limiting download/printing, controlling who can edit, and separating projects by audience. It is well-suited to scenarios where document sharing must be segmented more tightly than a general-purpose chat or calling tool.
Browser-based co-authoring
Users can create and edit common office document types collaboratively in the web interface. Real-time co-editing and commenting reduce reliance on email attachments and version sprawl. This aligns with document-centric workflows where the file is the primary artifact rather than a meeting or call thread.
Cloud or self-hosted options
ONLYOFFICE offers deployment flexibility, including hosted service and on-premises/self-managed deployments (availability depends on the chosen plan/edition). This can help organizations with data residency, network isolation, or custom infrastructure requirements. It also provides a path to standardize document collaboration without forcing all content into a single SaaS tenant.
Not conferencing-first software
DocSpace’s core capability is document collaboration rather than audio/video conferencing. Organizations looking for advanced calling features (dial-in numbers, PSTN routing, call queues, or telephony administration) typically need separate communications tooling. Meeting-centric workflows may find DocSpace insufficient as a primary conferencing system.
Ecosystem depth varies by plan
Integration breadth and administrative features can vary between cloud and self-hosted editions and across licensing tiers. Some organizations may need to validate SSO options, audit logging, retention controls, and API coverage for their specific compliance requirements. This can add evaluation time compared with more standardized enterprise collaboration suites.
User experience depends on governance
Room and permission models require consistent setup to avoid oversharing or access confusion, especially with external guests. Without clear templates and ownership, teams can create many rooms with inconsistent policies. Administrators may need to invest in governance and training to keep collaboration organized at scale.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Startup (Cloud) | Free | Up to 3 admins; Unlimited users and guests; Up to 12 rooms; 2 GB file storage per space; Community support. (Labeled as a limited-time offer). |
| Business (Cloud) | $20 per admin/month (promotional; regular $30 shown) | Pay per admin; Unlimited users, guests, and rooms; 250 GB per admin; Branding and customization; SSO; 2 backups/month; Data recovery; Login/action tracking; Third-party integrations; Professional support. |
| Enterprise (On-premises) | Custom pricing (contact sales) | Pay per connections; Unlimited admins/users/guests/rooms; Branding and customization; SSO; Backup & recovery; Audit/logging; Third-party integrations; Multi-space management; Enterprise-level support and SLA. |
Seller details
Ascensio System SIA
Riga, Latvia
2009
Private
https://www.onlyoffice.com/
https://x.com/ONLY_OFFICE
https://www.linkedin.com/company/onlyoffice/
