QuickBooks Online Advanced
Accounting software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if QuickBooks Online Advanced and its alternatives fit your requirements.
$275 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Accommodation and food services
- Arts, entertainment, and recreation
- Retail and wholesale
What is QuickBooks Online Advanced
QuickBooks Online Advanced is a cloud-based accounting platform designed for growing small and midsize businesses that need more users, automation, and reporting than entry-level bookkeeping tools. It supports core workflows such as invoicing, bill management, bank reconciliation, expense tracking, and financial reporting, with optional payroll and payments add-ons. The Advanced tier adds features such as custom user permissions, batch transactions, enhanced reporting, and integrations aimed at higher transaction volumes and multi-user teams.
Broad SMB accounting coverage
The product covers core accounting needs including invoicing, bills, bank feeds and reconciliation, expenses, and standard financial statements. It supports common small-business workflows without requiring an ERP-style implementation. This breadth makes it suitable for service businesses and product businesses that need general ledger-based accounting in a single system.
Stronger controls for teams
The Advanced tier adds role-based access controls and custom permissions to help separate duties across staff and external accountants. It supports multiple users working concurrently, which is important as finance processes become more distributed. These controls are typically more limited in lower-tier small-business accounting products.
Automation and batch processing
QuickBooks Online Advanced includes tools such as batch invoicing/expenses and rules-based categorization to reduce manual entry. Bank connectivity and transaction matching streamline reconciliation for higher transaction volumes. These features can improve throughput compared with basic bookkeeping tools that rely more heavily on manual processing.
Not a full ERP suite
QuickBooks Online Advanced focuses on accounting and adjacent workflows rather than end-to-end ERP capabilities. Organizations needing complex inventory, manufacturing, multi-entity consolidation, or advanced revenue recognition may outgrow it. In those cases, teams often require additional systems or a migration to a more comprehensive finance platform.
Reporting depth has limits
While Advanced offers enhanced reporting, complex analytics and highly customized financial reporting can still require exports to spreadsheets or BI tools. Some reporting scenarios (e.g., complex dimensional reporting across many segments) can be cumbersome to model. This can be a constraint for finance teams that need highly tailored management reporting.
Add-ons increase total cost
Capabilities such as payroll, payments, time tracking, and certain automation features may require separate subscriptions or per-transaction fees. As usage grows, these incremental costs can become material relative to the base subscription. Budgeting can be harder when costs depend on payment volume or additional modules.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Simple Start | $38 per month (or $19/mo for first 3 months — 50% off) | 1 user; invoicing, income & expenses, basic reports, Intuit Assist (automation). |
| Essentials | $75 per month (or $37.50/mo for first 3 months — 50% off) | Up to 3 users; includes bill management, time tracking, additional reporting. |
| Plus | $115 per month (or $57.50/mo for first 3 months — 50% off) | Up to 5 users; project profitability, inventory tracking, advanced reports. |
| Advanced | $275 per month (or $137.50/mo for first 3 months — 50% off) | Flat-rate Advanced plan (supports up to 25 users and 3 accountant seats); custom roles, batch invoicing/expensing, custom report builder, premium support (Priority Circle), online backup & restore, Google Sheets sync, automations. |
Seller details
Intuit Inc.
Mountain View, CA, USA
1983
Public
https://www.intuit.com/
https://x.com/intuit
https://www.linkedin.com/company/intuit/
