Intuit QuickBooks
Accounting software
Nonprofit accounting software
Accounting & finance software
Nonprofit software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$19 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Accommodation and food services
- Arts, entertainment, and recreation
- Retail and wholesale
What is Intuit QuickBooks
Intuit QuickBooks is accounting software used to manage core bookkeeping workflows such as invoicing, bill payments, bank reconciliation, and financial reporting. It is commonly used by small businesses, accountants, and some nonprofits that need general-purpose fund tracking and standard financial statements. The product is offered in multiple editions (including cloud and desktop variants) and supports a large ecosystem of integrations and connected services. It is typically deployed as an out-of-the-box accounting system rather than a full ERP suite.
Accountant collaboration features
QuickBooks supports workflows where an internal user and an external accountant share access for review and adjustments. It provides audit-related capabilities such as activity logs and role-based access controls (varying by edition) to help manage oversight. This can be useful for organizations that outsource part of their accounting function.
Broad adoption and ecosystem
QuickBooks is widely used by small organizations and accounting professionals, which can simplify hiring, training, and collaboration with external bookkeepers. It supports a large marketplace of third-party apps for payments, payroll, expense management, and industry-specific add-ons. This ecosystem can reduce the need for custom development when connecting adjacent business processes.
Strong small-business bookkeeping
The product covers core accounting workflows including invoicing, accounts payable, bank feeds, reconciliation, and standard financial statements. It supports routine period-close activities and provides configurable charts of accounts suitable for many small entities. For organizations with straightforward requirements, it can be implemented with limited IT involvement.
Nonprofit needs often require workarounds
QuickBooks is general-purpose accounting software and does not natively model all nonprofit requirements such as robust fund accounting, grant lifecycle tracking, and complex restriction reporting in a single unified workflow. Many nonprofits rely on class/location tracking, custom reports, or add-ons to approximate these needs. As reporting requirements grow, maintaining consistent coding and controls can become operationally burdensome.
Limited scalability for complex operations
As transaction volumes, entities, and approval workflows increase, organizations may encounter constraints compared with more full-featured financial management platforms. Multi-entity consolidation, advanced revenue recognition, and complex procurement controls typically require additional tools or process workarounds. This can increase administrative overhead and reduce visibility across the organization.
Edition differences and add-on costs
Capabilities vary across QuickBooks Online and QuickBooks Desktop editions, and some functions depend on connected services (for example, payroll, payments, or advanced reporting). This can complicate standardization across departments or between an organization and its accounting firm. Total cost can increase as add-ons, user counts, and higher-tier plans are required.
Plan & Pricing
QuickBooks Online (Official QuickBooks pricing page)
| Plan | Price (regular / current promo shown on site) | Key features & notes |
|---|---|---|
| Simple Start | $38 / $19 per month (Save 50% for 3 months promotion shown on site) | 1 user; includes accountant access; automated bank feeds, invoicing & payments; 30‑day free trial; promotion applies to first 3 months. |
| Essentials | $75 / $37.50 per month (Save 50% for 3 months) | Up to 3 users; includes Simple Start features plus accounting agent, payments agent; 30‑day free trial. |
| Plus | $115 / $57.50 per month (Save 50% for 3 months) | Up to 5 users; includes Essentials features plus AI reconciliation, budgeting; 30‑day free trial. |
| Advanced | $275 / $137.50 per month (Save 50% for 3 months) | Up to 25 users; advanced reporting, custom dashboards, backup & restore; 30‑day free trial. |
QuickBooks Desktop Enterprise (Official QuickBooks Enterprise pricing page)
| Plan | Price | Key features & notes |
|---|---|---|
| Gold | Custom pricing — contact sales (site shows "Get custom pricing") | Desktop Enterprise features; optional payroll add-ons (per‑employee fees apply when using payroll); cloud hosting and add‑ons available; free product tour available. |
| Platinum | Custom pricing — contact sales | More industry tools and advanced inventory, workflows, intercompany transactions; contact sales for pricing. |
| Diamond | Custom pricing — contact sales | Maximum functionality, up to 40 users, includes time tracking option; monthly or annual billing options; contact sales for pricing. |
QuickBooks Desktop Pro / Premier (Care plan / Desktop subscriptions — official support/Care page)
| Plan / Option | Price | Key features & notes |
|---|---|---|
| Pro Plus annual subscription (Care plan listing) | $649 per year (official Care plan listing) | Annual subscription for QuickBooks Desktop Pro Plus; includes 24/7 support, Intuit Data Protect backup, upgrades to latest version. |
Notes & caveats
- Free plan: no permanently free plan is shown on QuickBooks official pricing pages (no free perpetual tier). (Unavailable)
- Free trial: QuickBooks Online shows a 30‑day free trial and Live Expert Assisted free for 30 days on the official pricing page. (Available)
- Enterprise & some Desktop SKUs require contacting sales for custom pricing; payroll and per‑employee fees may apply (see Enterprise support notes).
Seller details
Intuit Inc.
Mountain View, CA, USA
1983
Public
https://www.intuit.com/
https://x.com/intuit
https://www.linkedin.com/company/intuit/
