Rydoo
Spend management software
Expense management software
Mileage tracking software
Travel & expense software
Procurement software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€40 per month
Free Trial
Free version unavailable
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What is Rydoo
Rydoo is a cloud-based expense management and travel & expense (T&E) platform used to capture receipts, create and approve expense reports, and reimburse employees. It supports mobile receipt scanning, policy controls, and workflows for finance teams that need faster month-end close and better spend visibility. The product also includes mileage tracking and integrations to accounting/ERP and payment tools to reduce manual data entry.
Strong mobile expense capture
Rydoo provides mobile-first receipt capture with OCR to extract key fields and reduce manual typing. Employees can submit expenses on the go, and managers can review and approve from mobile devices. This fits organizations with distributed workforces and frequent travel where timely submission is a recurring issue.
Configurable approvals and policies
The platform supports configurable approval flows, spending rules, and policy checks to standardize how expenses are submitted and reviewed. Finance teams can enforce required fields, categories, and limits to reduce back-and-forth with employees. These controls help improve audit readiness and consistency across departments and entities.
Integrations for finance operations
Rydoo integrates with common accounting/ERP systems and can export structured expense data for posting and reconciliation. This reduces rekeying and supports faster close processes compared with spreadsheet-based workflows. Integration options also help align employee spend data with finance reporting and cost allocation.
Limited source-to-pay depth
While Rydoo covers T&E and employee expenses, it is not designed as a full source-to-pay suite for complex procurement, supplier management, and contract-driven purchasing. Organizations seeking end-to-end procurement (sourcing, supplier onboarding, catalogs, and advanced invoice automation) may need additional systems. This can increase integration and process design work in procurement-heavy environments.
Complexity for global deployments
Multi-entity rollouts can require careful configuration of policies, approval matrices, tax handling, and accounting mappings. Global organizations may need additional effort to align local compliance requirements and reimbursement practices across countries. The implementation burden can be higher when many subsidiaries and cost-center structures are involved.
Mileage and travel edge cases
Mileage tracking and travel-related expense scenarios can involve exceptions such as per-diem rules, mixed personal/business travel, and country-specific reimbursement requirements. Depending on the organization’s policies, these edge cases may require workarounds or additional configuration. Teams with highly specialized travel programs should validate fit during a pilot.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essentials | €8 per user/month (when billed annually) — €10 per user/month (when billed monthly); minimum 5 users | Mobile app with receipt scanner; Unlimited expenses; Mileage expenses; Basic integrations; Single approval flow; Local legal & tax compliance; PDF/Excel exports; Multi-country certified paperless expensing; Export templates. |
| Pro | €10 per user/month (when billed annually) — €12 per user/month (when billed monthly); minimum 5 users | All Essentials features plus Per diems / daily allowances; Online accounting integrations; Automated transaction reconciliation; Customisable policies & rules; Multilevel approval flows; Customisable input fields; Multi-country local compliance. |
| Business | Custom pricing (starts at 30 active users) | All Pro features plus Rydoo Cards; SFTP access; API access; Custom bank transactions feed; Priority ticket support service. Pricing for Business is quoted / customised; fair-billing (pay for active users) applies. |
| Enterprise | Custom pricing (starts at 50 active users) | All Business features plus Rydoo Smart Audit; Advanced approval workflows; Advanced custom fields; Insights Management Dashboard; SAML SSO; HR Connect; Extended sandbox access; Scheduled exports. Enterprise requires contacting Rydoo for a quote. |
Notes: Rydoo enforces a minimum purchase of 5 seats for online self-service plans; Business/Enterprise tiers are quoted and billed based on active users. A free trial is offered (14-day free trial per Rydoo’s terms/help articles). All information sourced from Rydoo's official pricing page, Help Center and Terms pages.
Seller details
Rydoo NV
Mechelen, Belgium
2011
Private
https://www.rydoo.com
https://x.com/rydooapp
https://www.linkedin.com/company/rydoo/
