caterease
Venue management software
Catering software
Event management software
Hospitality software
Hotel software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$99 per month
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What is caterease
Caterease is catering and event management software used to manage event inquiries, proposals, contracts, menus, staffing, and event-day logistics. It is typically used by caterers, venues with in-house catering, and hospitality teams that run multiple events and need standardized workflows. The product combines CRM-style lead tracking with event planning tools such as BEO generation, menu and recipe management, and scheduling. It is commonly deployed as an operational system of record for catering sales and event execution.
Strong catering operations focus
Caterease centers on catering-specific workflows such as menu building, recipe and ingredient details, event orders, and BEO-style documents. This focus fits organizations where food and beverage execution drives most event complexity. Compared with more general event tools, it provides deeper structure for menus, service items, and production notes. It also supports repeatable templates to standardize common event types.
End-to-end event workflow
The platform supports a full lifecycle from inquiry and lead tracking through proposals/contracts and event execution documents. Teams can keep client details, event specs, and internal instructions in one system to reduce handoffs between separate tools. This helps venues and caterers coordinate sales, planning, and operations around a single event record. It is suited to organizations that run many concurrent events and need consistent documentation.
Document and reporting outputs
Caterease is designed to produce operational outputs such as event orders, schedules, and client-facing documents from stored event data. This reduces manual re-entry when generating BEOs, invoices, or internal run-of-show materials. It also supports reporting on sales and event activity to monitor pipeline and performance. These outputs align with common hospitality and catering back-office needs.
Not a full hotel PMS
Although used in hospitality contexts, Caterease is not positioned as a property management system for room inventory, housekeeping, and front-desk operations. Hotels typically still require a dedicated PMS and may need integrations to connect group/event data with room blocks and folios. This can add implementation effort when the hotel expects a single system for both lodging and events. Buyers should validate integration options for their existing hotel stack.
Integration depth varies
Organizations often need Caterease to connect with accounting, payment processing, email marketing, or broader event registration tools. The availability and maturity of integrations can vary by use case and may require configuration or third-party connectors. If a business relies on a tightly integrated ecosystem, integration validation becomes a key part of selection. API capabilities and supported connectors should be confirmed during evaluation.
Learning curve for complex setups
Catering and venue operations involve many configurable elements (menus, packages, pricing rules, templates, staffing, and document formats). Implementing these structures can take time, and new users may need training to follow standardized processes. Teams migrating from spreadsheets may experience an adjustment period. The product fit is strongest when an organization is willing to formalize workflows and data entry standards.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Express | $99 per month (billed annually) | No modules included; $28/mo per additional user; Ideal for businesses venturing into automation. |
| Standard | $149 per month (billed annually) | No modules included; $28/mo per additional user; Advanced menu management; Standard allows costing on a menu item ingredient level. |
| Professional | $199 per month (billed annually) | No modules included; $28/mo per additional user; For fast-paced companies managing large events; Professional allows costing on a menu item ingredient level. |
| Complete | $399 per month (billed annually) | No modules included; $28/mo per additional user; Described as the full suite ("everything Caterease offers"); One-time Launch Fee: $200 per user. |
Additional official pricing notes:
- Optional Modules (add-ins/interfaces): $25 per month each (billed annually).
- One-time Launch/Setup Fee: $200 per user (noted on pricing page).
- Web Inquiry form: one-time $200 form building fee (noted as part of Web Inquiry module).
