ProofHub
Marketing calendar software
Business instant messaging software
Kanban project management software
Project collaboration software
Project management software
Task management software
Work management software
Internal communications software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$45 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Accommodation and food services
- Retail and wholesale
- Media and communications
What is ProofHub
ProofHub is a work and project management platform that combines task tracking, team collaboration, and internal communication in a single workspace. It supports use cases such as project planning, task assignment, file sharing, proofing/approvals, and status reporting for cross-functional teams. The product includes multiple views (including Kanban-style boards), built-in discussions and chat, and review tools for creative assets to reduce reliance on separate messaging and proofing tools.
Integrated proofing and approvals
ProofHub includes built-in proofing features for reviewing files and collecting feedback in context. This is useful for marketing and creative workflows where versioning, comments, and approvals are frequent. Teams can keep review discussions tied to the asset and task rather than spreading feedback across email or chat threads.
Multiple work views and structure
The platform supports common project structures such as projects, task lists, and Kanban-style boards. This helps teams choose a view that matches their workflow without changing the underlying work items. It also supports recurring work and templates, which can reduce setup time for repeatable projects.
Collaboration and messaging included
ProofHub provides team discussions and real-time chat alongside tasks and files. This can reduce the need for a separate internal messaging tool for project-specific communication. Centralizing communication with work items improves traceability for decisions, updates, and handoffs.
Limited marketing calendar depth
While ProofHub can be used to plan marketing work, it is not purpose-built as a dedicated marketing calendar suite. Teams that need channel-specific publishing workflows, social scheduling, or campaign performance analytics may require additional tools. Calendar views typically focus on project/task timelines rather than end-to-end marketing operations.
Portfolio and program controls vary
ProofHub supports managing multiple projects, but advanced portfolio/program management capabilities can be limited compared with tools designed specifically for PPM. Organizations needing robust cross-project capacity planning, dependency management at scale, or complex governance may find gaps. Reporting may require manual configuration to meet executive-level portfolio needs.
Integration ecosystem may be narrower
ProofHub offers integrations, but the breadth and depth can be more limited than platforms with large app marketplaces. Teams with extensive automation requirements or many specialized systems (CRM, marketing automation, BI) may need workarounds. This can increase reliance on manual updates or custom integration work.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essential | $45 per month (billed annually) or $50 per month (billed monthly) | 40 projects; Unlimited users; 15 GB storage; Core project & collaboration features (tasks, boards, Gantt, calendar, discussions, files & documents, proofing & approvals, chat, basic reports). |
| Ultimate Control | $89 per month (billed annually) or $99 per month (billed monthly) | Unlimited projects; Unlimited users; 100 GB storage; Advanced/admin features (custom roles, white labeling, workflows, project manager role, IP restrictions, API access, project & resource reports, advanced activity logs, priority support, data export). Note: ProofHub's pricing page also states a "limited-time" pricing note in the FAQ that the listed Ultimate price is a discounted rate for the first 3 months and that the recurring price after 3 months would be higher (FAQ text: $89/month for first 3 months when billed annually then $135/month thereafter; if billed monthly $99/month for first 3 months then $150/month thereafter). |
Additional notes: No per-user fees (flat pricing). Free 14-day trial available (no credit card required).
