Reclaim.ai
AI sales assistant software
AI meeting assistants software
Business scheduling software
Meeting management software
Productivity bots software
Project management tools software
Calendar software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$10 per seat per month
Free TrialFree version
Small
Medium
Large
- Information technology and software
- Professional services (engineering, legal, consulting, etc.)
- Media and communications
What is Reclaim.ai
Reclaim.ai is an AI-driven scheduling and calendar automation tool that helps individuals and teams protect focus time, schedule tasks and habits, and coordinate meetings across calendars. It is used by knowledge workers and managers who want automated time-blocking, meeting coordination, and workload visibility without manually rearranging calendars. The product connects to Google Calendar and integrates with common workplace tools to automatically prioritize and reschedule time blocks based on availability and rules. It emphasizes calendar-based planning and meeting coordination rather than CRM-centric sales execution.
Automated time-blocking workflows
Reclaim.ai automatically schedules tasks, habits, and focus time into a user’s calendar and can reschedule blocks when conflicts arise. This reduces manual calendar maintenance compared with traditional calendar tools that rely on user-driven time blocking. Rule-based controls (e.g., priorities, working hours, buffers) support repeatable scheduling behavior. For teams, shared visibility into availability can reduce back-and-forth coordination.
Strong calendar integrations
The product is designed around calendar connectivity and works primarily with Google Calendar, with integrations that support meeting coordination and planning workflows. It can reflect real-time availability and update events as schedules change, which is central to its automation model. This makes it practical for organizations that standardize on Google Workspace calendars. Integrations help it fit into broader productivity stacks without requiring a full suite replacement.
Team scheduling and capacity signals
Reclaim.ai provides team-level features such as shared scheduling links and visibility into availability patterns. These capabilities help managers and teams coordinate meetings while preserving focus time and reducing calendar fragmentation. The approach supports lightweight capacity management through calendar signals rather than requiring a full project portfolio system. This can be useful for teams that need scheduling governance more than detailed project accounting.
Not a full CRM
Despite being adjacent to sales workflows, Reclaim.ai does not function as a system of record for leads, opportunities, or pipeline management. Organizations that need forecasting, deal stages, and sales analytics still require a dedicated CRM platform. As a result, it complements rather than replaces sales execution tools. Its value is strongest in scheduling efficiency rather than revenue operations.
Calendar ecosystem dependency
Core functionality depends on deep calendar integration, and the experience is best when users operate within supported calendar environments (notably Google Calendar). If an organization uses mixed calendar systems or has restrictive admin policies, deployment can be constrained. Some automation benefits diminish when calendar access is limited or when users do not keep calendars accurate. This can create adoption friction in larger enterprises.
Limited project management depth
While it can schedule tasks and routines, it does not provide the breadth of project, portfolio, and program management capabilities such as complex dependencies, resource modeling, or governance workflows. Teams needing structured project planning, approvals, and reporting typically require dedicated project management software. Reclaim.ai’s task scheduling is calendar-centric rather than plan-centric. This can limit suitability for PMO-led environments.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Lite (Free) | Free forever | 1 user team; 1 week scheduling range; 1 Scheduling Link; 1 Habit; Limited integrations (Google Tasks, Slack, Zoom, Google Meet); Unlimited Tasks & Buffer Time. |
| Starter | $10 per seat/month (billed annually) — $12 per seat/month (monthly) | Up to 10 seats; 8-week scheduling range; Unlimited Focus Time; 3 Scheduling Links; 3 Smart Meetings; Unlimited Habits; Unlimited Calendar Sync; People Analytics & Time Tracking; Unlimited Tasks & Buffer Time. |
| Business (Most popular) | $15 per seat/month (billed annually) — $18 per seat/month (monthly) | Up to 100 seats; 12-week scheduling range; Unlimited Focus Time, Scheduling Links, Smart Meetings, Habits, Calendar Sync; People Analytics & Time Tracking; Delegated Access; Webhooks. |
| Enterprise | $22 per seat/month (billed annually) — contact sales (custom enterprise options) | Over 100 seats; SSO & SCIM user provisioning; Delegated Access; Webhooks; enterprise-grade support; contact sales for rollout and custom terms. |
Notes:
- Reclaim shows a permanently free Lite plan and a 14-day free trial option on the official pricing page.
- The site also lists promotional pricing/discounts (e.g., "Yearly - SAVE 20%") and special discounts (startup, education).
- Attendee Users (AUs) for Smart Meetings are referenced on the pricing page with temporary promotional waivers (AUs free through July 31st) and several add-on AU pack prices listed per plan; see vendor site for current AU pack pricing and promotion details.
Seller details
Reclaim.ai, Inc.
2019
Private
https://reclaim.ai/
https://x.com/reclaimai
https://www.linkedin.com/company/reclaim-ai/
