Zoho Notebook
Note-taking software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$9.99 per year
Free TrialFree version
Small
Medium
Large
- Information technology and software
- Education and training
- Professional services (engineering, legal, consulting, etc.)
What is Zoho Notebook
Zoho Notebook is a cross-platform note-taking application for capturing and organizing personal and work notes across devices. It supports multiple note types (text, checklists, audio, photos, files) and organizes content into notebooks and cards. The product is commonly used by individuals and small teams that want a lightweight note repository with optional synchronization across the Zoho ecosystem. It emphasizes simple capture, visual organization, and mobile-first usage rather than meeting transcription or project management workflows.
Multi-format note capture
Zoho Notebook supports several note formats, including text notes, checklists, audio notes, images, and file attachments. This makes it suitable for capturing information from different contexts (meetings, field work, personal tasks) without switching tools. The card-based approach helps users separate content types while keeping them in the same notebook structure.
Cross-device sync and apps
The product provides apps for major platforms and synchronizes notes across devices when users sign in. This supports common workflows such as capturing on mobile and reviewing or editing on desktop. For organizations already using Zoho services, it can fit into an existing identity and app ecosystem.
Organization and search basics
Zoho Notebook provides notebooks, tags, and search to help users retrieve information as note volume grows. It also supports basic structuring through checklists and attachments, which helps consolidate related materials in one place. These capabilities cover core note-management needs without requiring a full document management system.
Limited team collaboration depth
Zoho Notebook is primarily designed for individual note-taking and lightweight sharing rather than structured team knowledge management. It typically lacks advanced collaboration controls found in broader work hubs, such as granular workspace administration, robust commenting workflows, and deep task/project linkage. Teams needing formal documentation processes may outgrow it.
Not meeting-intelligence focused
Compared with tools centered on meeting capture, Zoho Notebook does not focus on automated meeting recording, transcription, speaker labeling, or AI-generated summaries. Users who rely on searchable call transcripts and automated action-item extraction will need additional software. As a result, it is less suited to sales, research, or support teams that depend on conversation intelligence.
Ecosystem and export constraints
While it can work well within Zoho’s broader suite, organizations that standardize on other productivity ecosystems may find integrations more limited. Export and migration options may not match the flexibility of tools that prioritize open formats and extensive third-party connectors. This can increase switching costs if requirements change.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Notebook Essential (Free) | $0 (Free) | Sync across devices; Cloud storage: 2GB/user (Personal) or 5GB/org (Business); upload files up to 100MB; document scanning, tags, reminders; Smart Cards; Face ID/Touch ID; share (read-only); access up to 10 versions; support via community/forums & email. |
| Notebook Pro | Web store: $1.99 per month OR $19.99 per year OR $49.99 (3-year); App Store: $1.99/month (intro) or $24.99/year or $49.99 (3-year) | All Essential + 100GB cloud storage; upload up to 1GB files; scan business cards/tables; Noteboards (Kanban); advanced search (OCR/object detection); premium covers/fonts; turn emails into notecards; share with edit access; up to 100 versions; priority support (call/chat). |
| Notebook Pro Lite | $9.99 per year | Subset of Pro features (Email-In notes, Flight Card, Notebook sharing with write access, 100 versions, OCR for Document card, Smart Search). Good low-cost paid option for light users/guests. |
| Notebook Personal | $14.99 per year | For guest users (no sign-up required). Includes scanning, OCR, and other paid features described on the Personal plan page. |
| Notebook for Business | Price not published on-site / Contact sales / Request a demo | All Pro+ features: 1TB cloud for up to 10 users (+100GB per additional user), Teams workspace, Whiteboards, integrations, audit log, advanced security/compliance, admin console, up to 1000 versions, dedicated CSM, Notebook AI included; billed per user/year (pricing requires contacting sales or is shown during purchase flow). |
| Notebook AI (add-on) | $4.99 per month OR $49.99 per year (add-on) | AI features: transcription, AI mind maps, summarize, writing assistant, tag suggestions, limited free trial quota available; sold as an add-on to Notebook. |
Notes:
- Where multiple store channels exist, Zoho lists separate pricing for the Web Store and App Store (see individual help pages).
- If a plan's price is not explicitly published for Business on the public pricing page, users are prompted to request a demo or contact sales.
Seller details
Zoho Corporation
Chennai, Tamil Nadu, India
1996
Private
https://www.zoho.com/
https://x.com/zoho
https://www.linkedin.com/company/zoho/
