Filestage
Online proofing software
Video CMS software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Filestage and its alternatives fit your requirements.
$199 per month
Free TrialFree version
Small
Medium
Large
- Accommodation and food services
- Education and training
- Arts, entertainment, and recreation
What is Filestage
Filestage is an online proofing and approval platform used to collect, manage, and track feedback on creative files such as videos, images, documents, and audio. It is typically used by marketing, creative, and product teams to coordinate stakeholder reviews and maintain an auditable approval trail. The product focuses on structured review workflows, versioning, and centralized commenting to reduce feedback scattered across email and chat. It also supports sharing review links with external reviewers without requiring full platform access.
Centralized review and approvals
Filestage consolidates stakeholder feedback into a single review space with comments tied to specific timestamps or locations in a file. It supports multi-step approval workflows so teams can separate internal review from client or compliance sign-off. Status tracking and approval history help teams understand what is approved and what still needs changes. This aligns well with teams that primarily need proofing rather than full project management.
Broad file-type proofing support
The platform supports proofing across common creative formats, including video, images, and documents, which reduces the need for separate tools per media type. Reviewers can annotate and comment directly on the asset rather than describing changes in external messages. This is useful for mixed-content campaigns where multiple asset types move through the same approval process. It also helps standardize review practices across departments.
External reviewer access via links
Filestage enables sharing review links with external stakeholders, which can simplify collaboration with clients, agencies, and partners. This approach reduces onboarding friction for occasional reviewers compared with requiring full user accounts for every participant. Teams can still keep review activity centralized and tied to versions. It is practical for organizations that frequently involve non-employee approvers.
Not a full work management suite
Filestage centers on proofing and approvals rather than end-to-end project planning and resource management. Teams that need advanced task dependencies, workload planning, or broader portfolio reporting may require an additional system. As a result, organizations may manage project execution elsewhere and use Filestage specifically for review cycles. This can introduce process handoffs between tools.
Limited CMS-style publishing features
While it supports video review and file organization, Filestage is not primarily designed as a full video CMS for publishing, distribution, and audience analytics. Organizations looking for deep content library governance, channel publishing, or streaming analytics may find gaps. It is better suited to pre-publication review and approval than downstream content delivery. Teams may need separate systems for long-term content operations.
Integrations may drive complexity
Connecting proofing workflows to storage, creative tools, and broader collaboration systems can require configuration and ongoing administration. If teams rely on multiple repositories, maintaining consistent version control and permissions across systems can be challenging. Some organizations may need to define strict operating procedures to avoid duplicate uploads or parallel feedback threads. This is a common trade-off when proofing is one part of a larger toolchain.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 | 1 active project; up to 5 new files per month; 2 reviewer groups; 2 GB storage; unlimited reviewers; annotation tools; basic integrations. |
| Starter | $199 per month | Everything in Free, plus: unlimited active projects; custom branding; password-protected review links; 1 TB storage; includes 10 team members (each plan includes 10 seats); additional seats sold in bundles of 5; Start free trial. |
| Business | $329 per month | Everything in Starter, plus: AI reviewers; Automations; 3 reviewer groups; 3 TB storage; includes 10 team members; Get a demo / suitable for scaling teams. |
| Enterprise | Custom pricing | Custom / negotiated pricing and features: unlimited reviewer groups; highest storage tier listed (10 TB in comparison table); advanced security/compliance and enterprise support; contact sales for quote. |
Notes: Filestage shows both Monthly and Yearly billing (Yearly gives 2 months free). Pricing and feature limits (storage, reviewer groups, new files/month, active projects) are taken from the vendor's official pricing page.
Seller details
Filestage GmbH
Stuttgart, Germany
2015
Private
https://filestage.io
https://x.com/filestage
https://www.linkedin.com/company/filestage/
