Datamolino
Accounts payable automation software
Expense management software
Travel & expense software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is Datamolino
Datamolino is an accounts payable and bookkeeping automation tool that captures data from invoices, receipts, and bank statements and publishes it into accounting systems. It is used by small businesses and accounting firms to reduce manual data entry and standardize document processing workflows. The product focuses on document collection, OCR-based extraction, review/approval steps, and integrations with common SMB accounting platforms.
Strong document capture workflow
Datamolino supports collecting invoices and receipts from multiple sources (for example email and uploads) and organizing them for processing. It applies OCR and data extraction to reduce manual keying for AP and expense documents. This fits teams that want a lightweight intake-to-posting workflow rather than a full source-to-pay suite.
Accounting system integrations
The product is designed to push extracted document data into accounting ledgers, supporting bookkeeping-centric workflows. This reduces duplicate entry and helps keep source documents linked to transactions for auditability. It is typically positioned for SMB accounting stacks rather than large enterprise ERP environments.
Firm-friendly standardization
Datamolino is commonly used by accounting practices managing multiple client entities. It provides repeatable processes for document collection, review, and publishing, which can improve consistency across clients. This is useful where the priority is operational efficiency in bookkeeping operations rather than complex procurement controls.
Not a full S2P platform
Datamolino focuses on capture, extraction, and posting of AP/expense documents rather than end-to-end procurement and supplier management. Organizations needing requisitions, contract-driven buying, advanced supplier portals, or complex multi-stage approvals may require additional systems. This can limit suitability for larger or highly regulated procurement environments.
Limited travel and expense depth
While it can support receipt handling and expense documentation, it is not typically a full travel booking and policy enforcement platform. Companies needing integrated travel booking, per-diem rules, corporate card program management, and advanced spend controls may find gaps. It is better aligned to expense document processing than comprehensive T&E management.
Integration coverage varies by stack
The value depends on the accounting platforms and banks a customer uses and the available connectors. If a company runs a less common ERP/accounting system, integration may require manual steps or custom workarounds. This can reduce automation benefits compared with platforms that offer broader enterprise integration ecosystems.
Plan & Pricing
Pricing model: Pay-as-you-go / volume-based subscription credits (monthly) Currencies: USD, EUR, GBP, AUD (selectable on site) Free tier/trial: 14-day free trial (all functionality, no credit card required). Datamolino also offers a limited "Free Account" (free of charge) as described in the Pricing Terms.
Business (single-company) — (values shown on Datamolino pricing page; site displays two price values per tier when the "Do you need line items?" option is present)
- Micro — 25 bills & receipts — USD: $9 $12 /month (site shows two values; select "line items" to change pricing). BILLS & RECEIPTS: $0.36 for first 25 documents; Excess: $0.42/doc. Bank statements: $0.80 per bank-statement sheet. (Prices shown also for EUR/GBP/AUD on the page.)
- Start — 100 bills & receipts — USD: $20 $45 /month. BILLS & RECEIPTS: $0.20 for first 100 documents; Excess: $0.30/doc. Bank statements: $0.80 per sheet.
- Build — 250 bills & receipts — USD: $35 $95 /month. BILLS & RECEIPTS: $0.14 for first 250 documents; Excess: $0.30/doc. Bank statements: $0.80 per sheet.
- Grow — 500 bills & receipts — USD: $65 $180 /month. BILLS & RECEIPTS: $0.13 for first 500 documents; Excess: $0.26/doc. Bank statements: $0.80 per sheet.
- 1000+ documents — custom pricing / contact sales (custom rates & dedicated account management available).
Notes (Business page):
- Subscription acts as credit for bills/receipts and bank-statement pages; unused credit from bills & receipts applies toward bank statement sheets.
- Optional fees apply for auto-split / invoice-split and some bank-statement splitting (see helpdesk/pricing terms on site).
- Unlimited users and unlimited clients included on Business plans.
Accountancy / Bookkeeping plans (official Accountancy pricing page — unit prices improve at higher volumes):
- Starter — Subscription: 25 /month (currency depends on selection). Bills & Receipts: 0.28 /document. Bank statements: 0.70 /page.
- Launch — Subscription: 39 /month. Bills & Receipts: 0.26 /document. Bank statements: 0.60 /page.
- Scale — Subscription: 135 /month. Bills & Receipts: 0.20 /document. Bank statements: 0.55 /page.
- Expand — Subscription: 500 /month. Bills & Receipts: 0.16 /document. Bank statements: 0.45 /page.
- X-Large — Subscription: 1500 /month. Bills & Receipts: 0.15 /document. Bank statements: 0.26 /page.
- Custom / large-volume plans available for >5000 documents/month; API access and unlimited companies/users included on Accountancy plans.
Optional charges & details (from official site/helpdesk):
- Auto-split / invoice-split fees apply when using the split feature (charged per resulting invoice). Bank-statement page split fees may apply.
- Billing model: monthly (site notes prepaid billing for new accounts effective July 2025 for new accounts; older accounts may have post-paid billing depending on their start date—see Help Centre).
(Above figures and breakdowns are taken directly from Datamolino's official pricing pages: /pricing-business and /pricing-accounting and supporting helpdesk/pricing-terms pages.)
