ToolSense
CMMS software
Asset management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is ToolSense
ToolSense is a cloud-based CMMS and asset management platform used to track equipment, schedule preventive maintenance, and manage work orders. It targets organizations that operate distributed or shared assets (for example tools, machines, and rental fleets) and need visibility into asset status, location, and utilization. The product combines maintenance workflows with asset tracking features such as QR codes and mobile-first execution for technicians.
Mobile work order execution
ToolSense supports technicians with mobile workflows for creating, assigning, and completing work orders in the field. This typically reduces reliance on paper-based processes and improves timeliness of maintenance updates. Mobile access also helps teams capture photos, notes, and completion details at the point of work.
Asset tracking with QR codes
The platform includes asset identification and tracking features that commonly use QR codes for quick lookup and check-in/check-out style workflows. This is useful for organizations managing many small, frequently moved assets such as tools and equipment. It helps connect maintenance history to the specific asset instance being serviced.
Preventive maintenance scheduling
ToolSense supports planned maintenance programs by scheduling recurring tasks and linking them to assets. This enables teams to standardize inspections and service intervals and maintain an auditable maintenance history. Preventive maintenance capabilities align with common CMMS requirements in the category.
Limited public detail on depth
Publicly available product documentation and feature matrices are less comprehensive than some established CMMS vendors. This can make it harder to validate advanced capabilities such as complex approval chains, multi-site governance, or highly configurable SLA rules before a guided demo. Buyers may need additional vendor-led discovery to confirm fit for complex environments.
Enterprise integrations may vary
Integration breadth (ERP, accounting, identity providers, and data warehouse tooling) is not always clearly enumerated in public sources. Organizations with strict integration requirements may need to confirm available connectors, API coverage, and supported authentication methods. Implementation effort can increase if custom integration work is required.
Reporting and analytics uncertainty
While CMMS platforms typically provide standard maintenance and asset reports, the extent of configurable dashboards and advanced analytics is not consistently detailed in public materials. Teams that require highly customized KPIs, cross-site benchmarking, or automated executive reporting should validate reporting capabilities during evaluation. Data export options and report scheduling should also be confirmed.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Light | Not publicly listed — contact sales for a personalized quote | Manage up to 250 assets; Asset Management (inspection planning, sites, documents, cost management, asset scheduling); QR-code based asset tracking; Inventory management; IoT tracking. |
| Standard | Not publicly listed — contact sales for a personalized quote | Unlimited assets; Everything in Light plus Repair & Service Workflow (damage reports with QR & ticket management); Scheduling (cost planning & export); Digital inspection & maintenance workflows; Asset lifecycle workflows. |
| Enterprise | Custom pricing — contact sales | Tailored for large teams: unlimited assets, API access & support (REST & GraphQL, webhooks); Single sign-on (SSO); Individual platform branding; custom integrations. |
Seller details
ToolSense GmbH
Vienna, Austria
Private
https://toolsense.io/
https://www.linkedin.com/company/toolsense/
