Fleetio
Tool tracking software
Fleet maintenance software
Fleet management software
Asset management software
Distribution software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$4 per vehicle per month
Free Trial
Free version unavailable
Small
Medium
Large
- Professional services (engineering, legal, consulting, etc.)
- Arts, entertainment, and recreation
- Transportation and logistics
What is Fleetio
Fleetio is a cloud-based fleet management platform used to track vehicles and equipment, manage preventive maintenance, and record operating costs. It is used by fleet managers, operations teams, and maintenance staff to centralize vehicle records, inspections, service history, and fuel/expense data. The product supports mobile workflows for drivers and technicians and integrates with telematics and fuel card providers to reduce manual data entry.
Maintenance and PM workflows
Fleetio provides preventive maintenance scheduling, service reminders, and work order tracking tied to individual vehicles and assets. It supports inspection forms and issue reporting to help route problems into maintenance workflows. These capabilities align closely with fleet maintenance use cases where uptime and compliance documentation matter. The system keeps service history and parts/labor details in a single record for auditability.
Strong mobile-first execution
Fleetio offers mobile apps that support inspections, odometer updates, and issue reporting from the field. This reduces dependence on desktop access for drivers and technicians and improves timeliness of data capture. Mobile workflows are particularly useful for distributed fleets and mixed vehicle/equipment environments. Offline/field usability is a practical differentiator versus tools that focus primarily on back-office asset registers.
Integrations for operational data
Fleetio integrates with common telematics and fuel card systems to import mileage, engine hours, and fuel transactions. Automated data feeds help keep maintenance schedules accurate and reduce manual reconciliation of expenses. Integration options support more complete total-cost-of-ownership tracking across vehicles. This is beneficial compared with asset-only tracking tools that lack fleet-specific data sources.
Not a dedicated tool crib
Fleetio focuses on vehicles and fleet equipment rather than high-frequency tool checkout/return workflows. Organizations needing granular tool custody chains, bin-level inventory controls, or jobsite tool issuance may require a specialized tool tracking system. While it can track assets, it is not designed as a full toolroom/crib management solution. This can limit fit for construction or manufacturing tool control programs.
Distribution features are limited
Fleetio is not primarily a transportation management or distribution execution system. It does not typically cover route optimization, load planning, carrier tendering, or warehouse/distribution center workflows as core modules. Companies looking for end-to-end distribution operations may need additional software alongside Fleetio. Its distribution relevance is mainly through fleet operations rather than logistics planning.
Advanced analytics may require add-ons
Reporting and dashboards cover common fleet KPIs, but deeper analytics and custom BI-style modeling may require exports or external tools. Complex organizations may want more configurable data models, cross-entity reporting, or enterprise governance features. Integration and data normalization work can increase during multi-system rollouts. This is a common constraint for mid-market fleet platforms when used at large enterprise scale.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essential | $4 per vehicle/month (billed annually) or $5 per vehicle/month (billed monthly) | For smaller fleets: vehicle inventory management, inspections, unlimited users, contact & vendor management, fuel tracking & analytics, reporting. Prices shown on the site assume a fleet with 5 assets ("Essential 5" plan band). Monthly billing is shown for Essential. |
| Professional | $7 per vehicle/month (billed annually) | For growing fleets: adds work order management, parts management, vehicle assignment scheduling, outsourced maintenance, integrations, API & webhooks, customized dashboards. Prices shown assume a 5-asset plan band. |
| Premium | $10 per vehicle/month (billed annually) | For advanced fleets: purchase orders, full parts & inventory management, enhanced service tasks (parts & labor), tire management, warranty management, sensor data snapshots, labor clock in/out, higher API/webhook limits. Prices shown assume a 5-asset plan band. |
Notes: Fleetio states "14-day free trial" (no credit card required). The site also notes that subscriptions are priced based on plan, fleet size range, contract term, and payment term and that GSA pricing is available for eligible buyers. Several features (Fleetio Go SSO/SAML, Tools) are listed as available as add-ons on the official pricing page.
Seller details
Fleetio, Inc.
Birmingham, Alabama, USA
2012
Private
https://www.fleetio.com/
https://x.com/fleetio
https://www.linkedin.com/company/fleetio/
