Productive
Budgeting and forecasting software
Professional services automation software
Project cost management software
Project management software
Resource management software
Work management software
Accounting & finance software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$30 per month
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What is Productive
Productive is a professional services automation (PSA) platform used by agencies and other services organizations to manage projects, resources, time tracking, and financial performance in one system. It supports budgeting and forecasting at the project and company level, including utilization, profitability, and revenue tracking. The product is typically used by operations, project delivery, and finance teams that need delivery and financial data to stay aligned. It differentiates through its focus on services delivery workflows (resourcing, time, and project financials) rather than enterprise-wide planning.
End-to-end services delivery
Productive combines project management, time tracking, resourcing, and project financials in a single workflow. This reduces the need to reconcile delivery data across separate tools for scheduling, timesheets, and project cost tracking. For services teams, it supports day-to-day execution while keeping financial outcomes tied to the same underlying project records. This is a different emphasis than enterprise planning tools that focus primarily on corporate budgeting models.
Project financial visibility
The platform tracks budgets, costs, billable time, and profitability at the project level. It supports monitoring burn, margins, and utilization so delivery teams and finance can review performance using consistent data. This is useful for organizations that manage many concurrent client engagements and need near-real-time project cost management. It also helps standardize how estimates and actuals are compared across projects.
Resource planning and utilization
Productive includes resource scheduling and capacity planning to allocate people across projects and forecast workload. Utilization and availability views help operations teams identify over- and under-allocation. This supports staffing decisions and reduces reliance on spreadsheets for resourcing. The resourcing layer is tightly connected to projects and time entries, improving traceability.
Not a full EPM suite
While it includes budgeting and forecasting, Productive is primarily oriented around services delivery and project economics. Organizations looking for enterprise-wide planning features (complex multi-entity consolidation, advanced financial modeling, or broad departmental planning) may find gaps. It is generally not positioned as a replacement for dedicated corporate performance management platforms. Larger finance teams may still require separate tooling for company-wide planning and consolidation.
Accounting depth depends on integrations
PSA platforms often rely on integrations for general ledger, invoicing, and revenue recognition workflows beyond basic needs. If an organization requires tightly controlled accounting processes, audit trails aligned to accounting standards, or complex billing rules, additional configuration and connected systems may be necessary. The overall finance workflow can therefore depend on the quality and maintenance of integrations. This can add operational overhead compared with using a single accounting-centric system.
Configuration and adoption effort
To get consistent reporting on profitability and utilization, teams must standardize project setup, roles, rates, and time entry practices. Implementations typically require process alignment across delivery, operations, and finance. Without disciplined usage, data quality issues can reduce the value of forecasting and margin reporting. This can be challenging for organizations transitioning from lightweight project tools or spreadsheets.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essential | $12 per user/month (monthly) or $10 per user/month (billed yearly) | Budgeting; Resource planning; Project & task management; Docs; Time tracking; Expense management; Reporting; Time off management; 5 account-level custom fields; API access. Intended for small businesses and fast-moving teams. |
| Professional | $29 per user/month (monthly) or $25 per user/month (billed yearly) | Everything in Essential, plus HRIS & invoicing integrations; Recurring budgets; Teams; Advanced task management; Advanced reports (grouping, pivoting, currency conversion); Advanced time off management; 15 account-level custom fields; Billable time & expense approvals; Rate cards; Time off approval flow. Volume discounts for 50+ users; Contact sales option shown. |
| Ultimate | $40 per user/month (monthly) or $33 per user/month (billed yearly) | Everything in Professional, plus Revenue forecasting; Scenario Builder; Multiple subsidiaries; HubSpot integration; Advanced time tracking; Advanced custom fields; Overhead calculation; Scheduled report sending; Enforce SSO/2FA; Webhooks. Designed for complex organizations; Contact sales option shown. |
Seller details
Productive.io d.o.o.
Zagreb, Croatia
2014
Private
https://productive.io/
https://x.com/productiveio
https://www.linkedin.com/company/productive-io/
