KanbanFlow
Kanban project management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if KanbanFlow and its alternatives fit your requirements.
$5 per user per month
Free TrialFree version
Small
Medium
Large
- Professional services (engineering, legal, consulting, etc.)
- Media and communications
- Information technology and software
What is KanbanFlow
KanbanFlow is a web-based Kanban board tool used to manage work items through customizable columns and swimlanes. It targets individuals and small-to-mid teams that want lightweight task tracking with time tracking and Pomodoro-style focus timers. The product emphasizes a simple board-centric workflow with WIP limits, task checklists, and basic reporting rather than broad portfolio governance.
Fast, board-first workflow
KanbanFlow centers the experience on a single Kanban board with quick task creation, drag-and-drop movement, and configurable columns. This supports teams that want minimal setup and low administrative overhead. Compared with broader work management suites, it typically requires fewer configuration decisions to start tracking work.
Built-in time tracking
The product includes integrated time tracking and a Pomodoro timer tied to tasks. This helps teams that need to capture effort for internal analysis or client billing without adding a separate time-tracking tool. Time data can be used alongside task status to review throughput and focus time.
Core Kanban controls
KanbanFlow supports WIP limits, task checklists, labels, and due dates to enforce basic flow discipline. These features help teams implement standard Kanban practices without complex project templates. The board structure works well for continuous delivery and operational workflows where work items move through repeatable stages.
Fewer advanced automations
Automation and workflow orchestration options are more limited than in larger work management platforms. Teams that rely on complex rules, multi-step approvals, or extensive integrations may need additional tooling. This can increase manual coordination as processes scale.
Limited portfolio capabilities
KanbanFlow focuses on board-level execution and does not emphasize portfolio, program, or multi-project governance. Organizations needing cross-project roadmaps, advanced dependency management, or portfolio-level resource planning may find gaps. Reporting tends to be more operational than executive-level.
Not ideal for complex projects
For projects requiring detailed planning constructs (e.g., robust Gantt scheduling, complex baselines, or extensive custom objects), the product may feel constrained. The board model works best for flow-based work rather than highly structured project plans. Larger teams may also outgrow the simplicity when they need standardized governance across many teams.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 — No time limit | Kanban board; Unlimited boards; Unlimited tasks; WIP limits; Subtasks; Recurring tasks; Stopwatch & Pomodoro timers (with Pomodoro statistics); Print view; Standard support. |
| Premium | $5 per user per month — 10% discount when paying per year; 14-day free trial available | Includes all Free features plus Swimlanes; File attachments; Custom fields; Custom colors; Excel & CSV export & import; API & webhooks; Integrations (Zapier, Dropbox, Google Drive, OneDrive, Box); Analytics & reporting (Cumulative flow, Cycle & Lead time, Burndown, Throughput, Monte Carlo forecasting); Calendar & Dashboard; Two-factor authentication; Custom permission roles; Backup site; Revision history; Priority support. |
