FunctionFox
Expense management software
Travel & expense software
Project management software
Time tracking software
Accounting & finance software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$31.50 per month
Free Trial unavailableFree version unavailable
Small
Medium
Large
- Media and communications
- Arts, entertainment, and recreation
- Professional services (engineering, legal, consulting, etc.)
What is FunctionFox
FunctionFox is a web-based time tracking and project management application used to record billable and non-billable time, manage tasks, and report on project progress and budgets. It is typically used by small to mid-sized professional services teams (for example, creative agencies and consultancies) that need timesheets tied to projects and clients. The product emphasizes straightforward timesheet entry, project/task organization, and reporting for utilization and project costing. It is not positioned as a full travel and expense or corporate spend management platform.
Project-based time capture
FunctionFox structures time entry around clients, projects, and tasks, which supports service teams that bill by project or need job-cost visibility. Timesheets can be used to track billable vs. non-billable work and compare actuals to estimates. This project-centric model is practical for teams that do not need broader procurement or card-based spend controls. Reporting focuses on time, budgets, and utilization rather than generalized finance workflows.
Built-in project management basics
The product includes core project management functions such as task lists, assignments, and project status tracking alongside timesheets. This reduces the need to maintain separate tools for basic work planning and time capture. For smaller teams, the integrated approach can simplify adoption and administration. It is oriented toward operational tracking rather than complex portfolio governance.
Service-focused reporting
FunctionFox provides reports commonly needed by agencies and consultancies, such as time by client/project, staff utilization, and budget burn. These outputs support invoicing preparation and internal performance reviews. Compared with spend platforms that prioritize approvals and payments, the reporting is more aligned to labor-based cost accounting. Data is organized to support project costing and visibility into where time is spent.
Limited expense and T&E depth
Despite overlap with expense-related categories, FunctionFox is primarily a time and project tracking tool and typically lacks the end-to-end travel and expense capabilities found in dedicated T&E suites. Organizations needing receipt capture with automated extraction, policy enforcement, reimbursements, and corporate card controls may require additional systems. Expense workflows, if present, are generally not the core of the product. This can increase integration and reconciliation effort for finance teams.
Not a full finance system
FunctionFox does not function as a complete accounting and finance platform (general ledger, AP/AR automation, payments, tax handling) in the way accounting suites do. Teams often need to export data or integrate with accounting software for invoicing, revenue recognition, and financial close processes. This separation can create duplicate data entry or reliance on manual processes. Fit depends on how tightly finance needs to be integrated with project operations.
PPM and governance constraints
For organizations managing large portfolios, complex programs, or multi-level governance, FunctionFox’s project management scope may be insufficient. Advanced capabilities such as portfolio prioritization, resource capacity planning across programs, and configurable approval workflows are typically associated with dedicated PPM tools. Scaling to many teams and standardized enterprise controls may be challenging. As complexity grows, reporting and administration requirements may outpace the product’s intended use.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Classic | $10.50 per user/month (billed annually) — or $12.75 per user/month (billed monthly); 3-user minimum | Timesheet with Stopwatch Timer; Unlimited Clients & Projects; Estimate & Budget Tracking; Retainer Tracking; Comprehensive Reports. (3-user minimum applies.) |
| Premier | $16.00 per user/month (billed annually) — or $19.25 per user/month (billed monthly); 3-user minimum | All Classic features plus Actionable To-Do List; Gantt Charts & Schedules; Availability & Traffic Reports; Project Blog. |
| In-House | $36.75 per user/month (billed annually) — or $44.00 per user/month (billed monthly) | All Classic & Premier features plus Custom Job Intake Forms; Advanced Report Builder; Unlimited Custom Job Fields; Email Alerts for New Requests. |
Additional notes: FunctionFox lists a 3-user minimum for Classic and Premier. The Purchasing FAQ also documents extra-user add-on pricing: Extra users on Classic: $5 USD per person/month; Premier: $10 USD per person/month; In-House: $20 USD per person/month. FunctionFox offers a 30-day money-back refund policy for initial subscriptions and a paid annual/monthly billing model. All pricing shown on the vendor site is billed in US dollars.
Seller details
FunctionFox Systems Inc.
Unsure
Private
https://www.functionfox.com/
https://x.com/functionfox
https://www.linkedin.com/company/functionfox/
