Papershift
Workforce management software
Absence management software
Employee scheduling software
Time & attendance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€39.00 per month
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What is Papershift
Papershift is a cloud-based workforce management tool focused on creating and publishing employee schedules and coordinating shift-based work. It is used by managers and operations teams in industries such as retail, hospitality, healthcare, and services to plan coverage, communicate schedules, and manage shift changes. The product also includes time tracking and absence management features that support day-to-day staffing operations. Papershift is typically deployed as a web application with mobile access for employees.
Shift planning and publishing
Papershift centers on building shift schedules and distributing them to employees in a structured way. It supports common scheduling workflows such as recurring shifts, templates, and coverage planning. This makes it suitable for teams that need frequent schedule updates and clear communication of who works when. The scheduling focus aligns with operational needs in shift-based environments.
Absence and leave coordination
The product includes absence management capabilities that help track planned time off and unplanned absences alongside the schedule. Managers can account for availability constraints when planning coverage. This reduces manual reconciliation between leave records and staffing plans. It also supports clearer visibility into who is available for shifts.
Time tracking alongside schedules
Papershift provides time & attendance functions that complement scheduling, such as recording working time and comparing planned vs. actual hours. This supports basic operational reporting and payroll preparation workflows. Keeping scheduling and time capture in one system can reduce duplicate data entry. It is useful for organizations that want a single tool for day-to-day workforce operations.
Limited enterprise WFM depth
Compared with more enterprise-oriented workforce management suites, Papershift may offer fewer advanced optimization and forecasting capabilities. Organizations that require complex labor forecasting, intraday management, or highly granular adherence analytics may need additional tooling. This can matter for large contact centers or multi-site enterprises with strict service-level staffing models. Fit depends on the sophistication of planning requirements.
Integration breadth varies
Workforce tools often need integrations with payroll, HRIS, and identity systems, and the available connectors may not cover every stack out of the box. If required integrations are not available, teams may need custom work via APIs or exports. This can increase implementation effort and ongoing maintenance. Integration fit should be validated against the organization’s existing systems.
Complex rules can be harder
Scheduling scenarios with many labor rules (e.g., union constraints, multi-skill routing, complex break rules, or jurisdiction-specific compliance) can require more configuration and process discipline. Some organizations may find that edge cases still require manual adjustments. This is common in shift scheduling tools that prioritize usability over deep rule engines. A pilot with real scheduling constraints is often necessary.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Core | €4.00 per employee/month (standard list price shown on official site) | For keeping hourly accounts: Vacation & time tracking, Time clock add-on, Vacation Planner, Digital timesheet, Qualifications, Digital personnel file, Archive. Monthly base fee of €39.00 applies when booking any plan (includes Basic support). For >50 employees: custom pricing. |
| Premium | €6.00 per employee/month (standard list price shown on official site) | Duty scheduling + time tracking: Duty scheduling, Time tracking via roster, Vacation planner, Uploads, Qualifications, Digital personnel file, Archive. Monthly base fee of €39.00 applies when booking any plan. For >50 employees: custom pricing. |
| Professional | €9.00 per employee/month (standard list price shown on official site) | All Premium features plus: Automatic rostering, 13‑week cut calculation, GDPR-compliant change log, Mass imports/exports, Employee-specific holidays, Vacation locks, Extended roles & rights. Monthly base fee of €39.00 applies when booking any plan. For >50 employees: custom pricing. |
Usage-based add-ons (official marketplace examples): Pricing model: Per-employee add-ons billed monthly or annually Free tier/trial: Some add-ons offer a trial from within a Papershift account Example costs (official site):
- Time clock sync – €4.00 per employee/month (annual billing) or €5.00 per employee/month (monthly billing). (Marketplace)
- Payroll add-on – €3.00 per employee/month (annual) or €4.00 per employee/month (monthly). (Marketplace)
- Insights (Reports) – €1.50 per employee/month (annual) or €2.00 per employee/month (monthly). (Marketplace)
- HR Add-on – €4.00 per employee/month (annual) or €5.00 per employee/month (monthly). (Marketplace)
- Tasks add-on – €1.00 per employee/month (annual) or €1.50 per employee/month (monthly). (Marketplace) Discounts / promotions: The official site displays event/special offers that may temporarily reduce plan per-employee prices (example: 50% off shown on an Events promotion page).
Seller details
Papershift GmbH
Karlsruhe, Germany
Private
https://www.papershift.com/
https://x.com/papershift
https://www.linkedin.com/company/papershift/
