Flexopus - The Desk Sharing Solution
On-demand catering software
Desk booking software
Meeting room booking systems
Space management software
Visitor management software
On-demand delivery software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Flexopus - The Desk Sharing Solution and its alternatives fit your requirements.
€1.59 per resource per month
Free Trial
Free version unavailable
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Medium
Large
- Manufacturing
- Information technology and software
- Professional services (engineering, legal, consulting, etc.)
What is Flexopus - The Desk Sharing Solution
Flexopus is a workplace scheduling platform used to manage desk sharing in hybrid offices. It supports desk booking along with related workplace functions such as meeting room booking, space utilization views, and visitor registration workflows. The product targets office managers, workplace/HR teams, and employees who need to coordinate attendance and allocate shared resources across locations.
Purpose-built for desk sharing
The product’s core workflow centers on reserving shared desks for specific days and times, which fits hybrid work patterns. It typically includes interactive office maps and rules-based booking to reduce conflicts and no-shows. This focus differentiates it from tools in the reference set that primarily address food ordering and delivery workflows rather than workplace resource scheduling.
Adjacent workplace booking features
Flexopus commonly bundles desk booking with meeting room booking and broader space management capabilities. This can reduce the need to stitch together separate tools for desks, rooms, and basic workplace planning. For organizations standardizing on a single workplace experience, a unified approach can simplify user adoption and administration.
Operational visibility for admins
Workplace teams can use booking data to understand attendance patterns and plan capacity. Centralized configuration (e.g., locations, resources, and policies) supports consistent governance across teams. This type of operational control is generally not a focus of on-demand catering or delivery products in the reference set.
Not a catering/delivery platform
Although it may be used alongside office services, Flexopus is not primarily designed for ordering food, managing restaurant catalogs, or coordinating deliveries. Organizations looking for built-in vendor marketplaces, order routing, or meal subsidy programs typically need a dedicated catering/delivery solution. As a result, it may not replace products in the reference set that specialize in food ordering logistics.
Value depends on adoption
Desk and room booking systems require consistent employee usage to keep availability accurate. If teams bypass the tool, utilization reporting and capacity planning become less reliable. Successful rollout often needs change management, clear policies, and integrations with calendars and identity systems.
Integration depth varies by stack
Workplace scheduling tools often need integrations with SSO/identity providers, calendars, and sometimes access control or visitor badge systems. If required integrations are limited or require custom work, implementation effort increases. Buyers should validate supported integrations and API capabilities against their existing workplace and security tooling.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Demo (trial) | Free — 30-day trial (no credit card required) | Full product features for 30 days; demo instance auto-created after registration. |
| Starter | €1.59 per resource/month (annual billing) or €1.99 per resource/month (monthly billing) | Unlimited users; workplace, room & parking booking; building management; mobile apps; REST API; Microsoft Teams app; data protection configurations; self-service; monthly: €10 one-time setup fee + €10 platform fee/month; annual: no setup fee, €100 platform fee/year; VAT may apply. |
| Business | €2.99 per resource/month (annual billing) or €3.49 per resource/month (monthly billing) | All Starter features plus full integrations and business features; self-service; same platform/setup fees rules as Starter; VAT may apply. |
| Enterprise | Custom pricing (upon request) | For organizations with 50+ resources; volume discounts, individual offer, Key Account Manager; annual-only subscription; invoicing/payment by invoice available. |
Additional services / modules (official site):
- Flexopus floor plans: €250 (one-time) for up to 50 resources.
- Digital displays (Flexopus Display app): €5 per device/month.
- Asset Management: €50 per month (up to 500 assets).
- Visitor Management: €100 per building/month.
- Individual domain: €50 per month.
- Individual SMTP: €50 per month.
Notes: Pricing is resource-based (a "resource" = workstation, meeting room, or parking space). Annual billing can save up to 20%. All prices and fees shown on the official site are in euros; VAT may apply.
