Microsoft Teams Room
Room systems
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Microsoft Teams Room and its alternatives fit your requirements.
$40.00 per room per month
Free TrialFree version
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- Information technology and software
- Professional services (engineering, legal, consulting, etc.)
- Banking and insurance
What is Microsoft Teams Room
Microsoft Teams Rooms is a room system platform that turns meeting rooms into Microsoft Teams-enabled spaces using certified Windows or Android-based room devices. It supports scheduled and ad-hoc video meetings, content sharing, and in-room audio/video control for conference rooms, huddle spaces, and larger meeting rooms. The product is designed for organizations standardizing on Microsoft 365 and Teams, with centralized device management and policy controls through Microsoft administration tools.
Deep Microsoft 365 integration
Teams Rooms integrates natively with Microsoft Teams meetings and Microsoft 365 calendars for one-touch join and room scheduling. It aligns with Microsoft identity, security, and compliance controls used across many enterprises. This reduces the need for separate meeting-room user accounts and third-party scheduling connectors in Microsoft-centric environments.
Broad certified hardware ecosystem
Teams Rooms works with a large set of certified room devices, including compute units, touch consoles, cameras, microphones, and speaker systems from multiple OEMs. Organizations can standardize on approved configurations while still selecting hardware that fits different room sizes and budgets. Certification programs also help ensure consistent feature support and firmware compatibility across deployments.
Centralized device administration
Teams Rooms can be managed at scale using Microsoft Teams admin capabilities and related Microsoft management tooling. Admins can apply configuration policies, monitor device health, and manage updates across many rooms. This supports enterprise rollouts where IT needs consistent governance and operational visibility.
Best fit for Teams-first
Teams Rooms is optimized for Microsoft Teams, and organizations using multiple meeting platforms may face trade-offs in user experience and feature parity. Joining non-Teams meetings can depend on device type, supported interop methods, and tenant configuration. This can introduce inconsistency across rooms compared with a single-platform room strategy.
Licensing and operational complexity
Teams Rooms typically requires dedicated room licenses and ongoing administration for accounts, policies, and device lifecycle management. Total cost can increase when factoring in certified hardware, peripherals, and support processes. Larger environments may also need additional monitoring and incident workflows to keep rooms reliable.
Hardware dependence and variability
Capabilities can vary between Windows-based and Android-based Teams Rooms devices and across OEM implementations. Feature availability, update cadence, and peripheral behavior may differ by model and firmware. Organizations often need validation and standardization work to avoid mixed-room experiences.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Microsoft Teams Rooms Basic | Free | Available at no charge for certified Teams devices; limited to 25 rooms per tenant. Includes one-touch join, wireless content sharing, scheduling/joining meetings, and collaborative whiteboarding (core meeting experiences). Source: Microsoft product page. |
| Microsoft Teams Rooms Pro | $40.00 per room/month (paid yearly) | Paid annual subscription (auto-renews). Adds AI-powered audio/video experiences, inclusive video and room layouts, advanced meeting experiences (chat bubble alerts, customizations), enterprise-grade management and security (access control, remote configuration, device analytics, ITSM integration), AI-powered operations for updates and incident detection/resolution. Also shows a "Try it for free" option on the Microsoft product page. |
Seller details
Microsoft Corporation
Redmond, Washington, United States
1975
Public
https://www.microsoft.com/
https://x.com/Microsoft
https://www.linkedin.com/company/microsoft/
