Xplor Education
Child care software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Xplor Education and its alternatives fit your requirements.
£29 per month
Free Trial unavailable
Free version
Small
Medium
Large
- Education and training
- Public sector and nonprofit organizations
- Arts, entertainment, and recreation
What is Xplor Education
Xplor Education is a child care management platform used by early childhood education providers to run day-to-day operations and communicate with families. It supports functions such as enrollment and waitlists, billing and payments, attendance and check-in/out, and parent messaging. The product is typically used by center directors, administrators, and educators who need a single system for operational workflows and family engagement.
Broad center operations coverage
The platform combines common child care workflows such as enrollment/waitlists, attendance tracking, billing, and family communications in one system. This reduces the need to stitch together separate tools for administrative and classroom-facing tasks. It fits providers that want a single vendor for multiple operational modules.
Family communication features
Xplor Education includes tools for parent communication that support ongoing updates between staff and families. These capabilities help standardize how messages and updates are shared across classrooms and sites. For multi-room or multi-site programs, centralized communication can improve consistency and oversight.
Payments and billing support
The product supports billing workflows and payment collection as part of the core system. Keeping invoicing and payment status in the same environment as enrollment and attendance can simplify reconciliation. This is useful for programs that want fewer handoffs between operational records and financial transactions.
Implementation varies by complexity
Organizations with multiple sites, complex tuition rules, or specialized reporting needs may require more configuration and process alignment during rollout. Data migration from legacy systems can add time and risk if historical records are inconsistent. Teams should plan for training and change management across both admin staff and educators.
Reporting depth may require validation
Child care operators often need detailed operational and financial reporting (e.g., occupancy, subsidy tracking, tuition plans, and staff ratios). Prospective buyers should validate whether out-of-the-box reports match their regulatory and internal requirements. Some organizations may need additional exports or custom reporting workflows.
Ecosystem integrations not universal
Programs frequently rely on third-party tools for accounting, payroll, background checks, or specialized curriculum documentation. Integration availability and depth can vary by vendor and region, so buyers should confirm required connectors and data flows. Where integrations are limited, manual processes or middleware may be needed.
Plan & Pricing
Xplor Education — Australia (official: ourxplor.com)
| Plan / Product | Price (AUD, excl. GST unless noted) | Key features & notes |
|---|---|---|
| Office (Admins) | Starting from $183 per month (excl. GST) | Admin/booking/CCS platform; monthly or annual billing; contact sales for exact pricing by service size. |
| Playground (Educators) | From $52 per month (excl. GST) | Educator app for learning documentation, attendance, routines; tiered (Lite/Core/Essential) with increasing features. |
| MyWaitlist (Pre-enrolment) | From $72 per month (excl. GST) | Childcare marketing & waitlist/enrolment tool. |
| Home (Families app) | Free | Family engagement app — free for families / included for Office users. |
| Xplor Pay | From $1.00 per transaction (excl. GST) | Payments product — per-transaction fees. |
| Single Sign-On (SSO) | $20 per month (excl. GST) | Add-on security/SSO. |
| OSHC Package (prebuilt bundle) | $362 per month (excl. GST) | Example bundled package (Office + Playground + Home). |
| Xplor One Premium (bundle) | $502 per month (excl. GST) | Example premium bundle (Office + Playground + MyWaitlist + Home). |
Xplor Education — United Kingdom (official: xploreducation.co.uk)
| Plan / Product | Price (GBP) | Key features & notes |
|---|---|---|
| Office Lite (Managers/Admins) | £79 per month (monthly) — £71/month (billed £853/year) | Admin/management platform; tiered Office plans (Lite/Core/Essentials). |
| Office Core | £129 per month (monthly) — £116/month (billed £1,393/year) | Mid-tier Office features. |
| Office Essentials | £179 per month (monthly) — £161/month (billed £1,933/year) | Full Office feature set; contact for enterprise/multi-centre pricing. |
| Playground Lite | £29 per month (monthly) — £26/month (billed £313/year) | Educator app; tiered Playground plans (Lite/Core/Essential). |
| Playground Core | £49 per month (monthly) — £44/month (billed £529/year) | Mid-tier educator features. |
| Playground Essential | £99 per month (monthly) — £89/month (billed £1,069/year) | Full educator feature set. |
| Home (Families app) | Free to families / included for Office users | Family engagement app included at no extra cost. |
Notes: Regional pricing, bundles and add-on costs vary by country. Many items on the official pricing pages are shown as "Starting from" or "Get a Quote" for customised pricing based on service size, number of centres, and optional add-ons. Annual billing options with discounted monthly-equivalent rates are shown on the UK site; the AU site states annual and monthly options and that yearly subscriptions are typically paid in advance but can be monthly-instalmented.
Seller details
Xplor Technologies
2021
Public
https://www.xplortechnologies.com/
https://x.com/XplorTech
https://www.linkedin.com/company/xplortechnologies/
