Artwork Archive
Collections management software
Gallery management software
Museum software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$9 per month
Free Trial
Free version unavailable
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What is Artwork Archive
Artwork Archive is a cloud-based collections management system used to catalog, track, and present artworks and related records. It is used by individual artists, collectors, galleries, and small-to-midsize institutions to manage inventory, locations, contacts, and sales or loan activity. The product emphasizes ease of use, web access, and public-facing presentation options alongside core cataloging workflows.
Cloud-based, quick to deploy
Artwork Archive runs as a web application, which reduces the need for on-premises servers and local IT administration. Users can access records from multiple devices and locations, which supports distributed teams and remote work. This deployment model typically shortens implementation time compared with systems that require local hosting and heavier configuration.
Strong artwork inventory tracking
The system supports structured cataloging of artworks, including key metadata, images, and status. It tracks practical operational details such as locations, movements, and ownership or custody context that are common in gallery and collection workflows. These features align well with day-to-day inventory control needs for artists, galleries, and smaller collections.
Built-in sharing and presentation
Artwork Archive includes options to share selected records externally, supporting public or client-facing views without exporting data to separate tools. This can help organizations present collections or available works while keeping internal notes and administrative fields private. The approach reduces reliance on custom web development for basic online presentation.
Less suited to complex museums
Organizations with highly specialized museum workflows may require deeper support for standards-driven cataloging, complex authority control, and advanced curatorial processes. Larger institutions often need extensive configurability across departments and collection types. Artwork Archive is generally positioned more toward streamlined collection and inventory management than enterprise museum collection management.
Limited deep customization
Compared with platforms designed for extensive schema tailoring, Artwork Archive may offer fewer options for highly customized data models and bespoke workflows. This can be a constraint for teams that need unique fields, conditional processes, or complex integrations. Workarounds may involve adapting internal processes to the product’s available structure.
Integration ecosystem may be narrower
Some organizations require broad API-based integrations with ticketing, digital asset management, archives systems, or institutional reporting tools. If required connectors are not available, teams may need manual exports/imports or custom development. This can increase operational overhead for institutions with mature enterprise application stacks.
Plan & Pricing
Artists plans:
| Plan | Price | Key features & notes |
|---|---|---|
| Apprentice | $9 per month (paid annually) or $10 per month (monthly) | 100 Pieces; 10 Locations; Single user; Integrated CRM; Sales Tracking; Online Invoicing; Edition/Print Tracking; QR Codes; Advanced Reporting; Daily Backups; Public Profile Website. 14-day free trial (no credit card required). |
| Professional | $18 per month (paid annually) or $21 per month (monthly) | 500 Pieces; 50 Locations; Single user; Income/Expense Tracking; Sales Pipeline; Private Rooms; Integrations & Embed (WordPress, SquareSpace, Web Embed); Payment Processing (PayPal for invoices); Document Storage. 14-day free trial (no credit card required). |
| Master | $36 per month (paid annually) or $42 per month (monthly) | Unlimited Pieces; Unlimited Locations; 3 Users; Income/Expense Tracking; Sales Pipeline; Private Rooms; Integrations & Embed; Payment Processing; Document Storage; Free Data Import (CSV/Excel). 14-day free trial (no credit card required). |
Collectors plans:
| Plan | Price | Key features & notes |
|---|---|---|
| Starter | $9 per month (paid annually) or $10 per month (monthly) | 100 Pieces; 10 Locations; Single user; Integrated CRM; Sales/Donation Tracking; Online Invoicing; Appraisal Tracking; QR Codes; Advanced Reporting; Daily Backups; Public Profile Website. 14-day free trial (no credit card required). |
| Plus | $18 per month (paid annually) or $21 per month (monthly) | 500 Pieces; 50 Locations; Single user; Private Rooms; Integrations & Embed; Payment Processing (PayPal for invoices); Document Storage; Integrated CRM; Sales/Donation Tracking; Online Invoicing; Appraisal Tracking; QR Codes; Advanced Reporting; Daily Backups; Public Profile Website. 14-day free trial (no credit card required). |
| Premier | $36 per month (paid annually) or $42 per month (monthly) | Unlimited Pieces; Unlimited Locations; 3 Users; Private Rooms; Integrations & Embed; Payment Processing; Document Storage; Free Data Import (CSV/Excel); Integrated CRM; Sales/Donation Tracking; Online Invoicing; Appraisal Tracking; QR Codes; Advanced Reporting; Daily Backups; Public Profile Website. 14-day free trial (no credit card required). |
Organization plans:
| Plan | Price | Key features & notes |
|---|---|---|
| Standard | $39 per month (paid annually) or $46 per month (monthly) | 500 Pieces; 50 Locations (+ sub-locations); 3 Users; Free Data Import (CSV/Excel); Integrated CRM; Appraisal Tracking; Maintenance Records; Advanced Reporting; Exhibitions (virtual exhibits); Document Storage; Public Profile Website; Integrations & Embed; Sales Pipeline; Expense Tracking; Online Invoicing; Payment Processing (PayPal); Private Rooms; QR Codes; Edition/Print Tracking; Daily Backups; Priority Support. 14-day free trial (no credit card required). |
| Plus | $78 per month (paid annually) or $93 per month (monthly) | 1000 Pieces; 100 Locations (+ sub-locations); 5 Users; Call For Entry management; Free Data Import; Integrated CRM; Appraisal Tracking; Maintenance Records; Advanced Reporting; Exhibitions; Document Storage; Public Profile Website; Integrations & Embed; Sales Pipeline; Expense Tracking; Online Invoicing; Payment Processing; Private Rooms; QR Codes; Edition/Print Tracking; Daily Backups; Priority Support. 14-day free trial (no credit card required). |
| Enterprise | $156 per month (paid annually) or $186 per month (monthly) | Unlimited Pieces; Unlimited Locations (+ sub-locations); 10 Users; Call For Entry management; Free Data Import; Integrated CRM; Appraisal Tracking; Maintenance Records; Advanced Reporting; Exhibitions; Document Storage; Public Profile Website; Integrations & Embed; Sales Pipeline; Expense Tracking; Online Invoicing; Payment Processing; Private Rooms; QR Codes; Edition/Print Tracking; Daily Backups; Priority Support. 14-day free trial (no credit card required). |
Seller details
Artwork Archive, LLC
Private
https://www.artworkarchive.com
https://x.com/artworkarchive
https://www.linkedin.com/company/artwork-archive/
