Campminder
Camp management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$10 per camper
Free Trial unavailableFree version unavailable
Small
Medium
Large
- Education and training
- Arts, entertainment, and recreation
- Public sector and nonprofit organizations
What is Campminder
Campminder is a cloud-based camp management platform used by youth camps to manage enrollment, camper and family records, billing, and operational workflows. It supports use cases such as online registration, health and medical form collection, staff management, and communications with families. The product is typically used by day and overnight camps that need an integrated system spanning pre-season registration through in-season operations.
End-to-end camp operations coverage
Campminder combines registration, camper data management, billing, and operational tools in one system. This reduces the need to stitch together separate tools for forms, payments, and roster management. For camps running both pre-season administrative work and in-season logistics, the single database approach can simplify reporting and reduce duplicate data entry.
Family portal and communications
The platform includes tools for parent/guardian access to forms, account information, and camp communications. Centralizing messages and required paperwork can help camps track completion status and reduce manual follow-up. This is particularly useful for camps that manage large volumes of health forms, permissions, and schedule-related updates.
Configurable workflows and data fields
Campminder supports configuration of forms, fields, and processes to match different camp programs and policies. This flexibility helps camps model program sessions, cabin/group assignments, and custom data collection without relying entirely on external spreadsheets. It also supports more consistent data capture for downstream reporting and compliance needs.
Camp-specific learning curve
Because the system spans many camp workflows, setup and training can take time, especially for organizations migrating from spreadsheets or simpler registration tools. Staff may need role-based training to use modules effectively. Camps with limited administrative capacity may find implementation effort non-trivial.
Limited fit outside camps
Campminder is designed primarily for camp programs rather than broad class scheduling or general recreation management. Organizations that run many non-camp activities may need additional software for those lines of business. This can create fragmentation if a single system is required across multiple program types.
Integration details not transparent
Public information about supported third-party integrations and APIs is limited compared with some modern SaaS platforms. Camps with requirements for deep integrations (e.g., accounting, CRM, data warehouse, or custom portals) may need vendor confirmation and potentially custom work. This can affect implementation timelines and total cost depending on the integration scope.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Standard Suite | Per camper — official site shows example figures (Standard: $10 per camper listed; example license fee shown $16 per camper for 275 enrolled). Exact price is enrollment-based and determined with an Account Executive. | Online registration, smart staffing, cabin & group assignments, integrated health care, transportation for day & overnight camps, reporting, basic communication. |
| Professional Suite | Per camper — official site shows example figures (Professional: $30 per camper listed; example license fee shown $36 per camper for 500 enrolled). The site also shows enrollment-based "starts at" ranges (examples: $46, $30, $23, $19 per camper for different enrollment bands) and other overlapping ranges in published materials; exact price is determined with an Account Executive. | All Standard features plus mobile camper & staff forms, mobile form scanner, advanced email metrics, Campminder API, drag-and-drop email editor, Campanion mobile app, photo/video stream, facial recognition, push notifications, microposts, free photo downloads, unlimited eLetters, dedicated client success manager (Professional). |
Notes: Campminder's pricing is explicitly described as tiered and "per camper" and varies by number of enrolled campers; the company states exact pricing is determined during conversations with an Account Executive (official site). Where the site provides numerical examples, they are labeled as examples and tier-starts rather than guaranteed published list prices.
