OpenText Hightail
Cloud content collaboration software
Online proofing software
Project collaboration software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$12 per month
Free TrialFree version
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Large
- Accommodation and food services
- Arts, entertainment, and recreation
- Education and training
What is OpenText Hightail
OpenText Hightail is a cloud-based file sharing and content collaboration product used to send large files, collect feedback, and manage review/approval cycles. It is commonly used by creative teams and external stakeholders to review media assets (such as videos, images, and documents) with time-stamped comments and version tracking. The product combines secure file delivery with proofing workflows and activity tracking to support distributed collaboration.
Built-in creative proofing
Hightail includes review and approval tools designed for rich media, including time-stamped commenting for video and in-context annotations for visual assets. These capabilities reduce reliance on email threads and manual consolidation of feedback. For teams that primarily need proofing rather than full document management, the workflow is more focused than general-purpose content repositories.
Large file transfer support
The platform is designed to send and share large files through cloud links rather than email attachments. It supports recipient access via shared links and provides visibility into file activity (such as views and downloads). This is useful for agencies and teams that regularly exchange high-resolution media with clients and partners.
External collaboration controls
Hightail supports sharing with external users and clients without requiring them to be part of the same internal system. Access controls and link-based sharing help teams manage who can view or download assets. This approach fits cross-organization review cycles where stakeholders need simple access to proofs and deliverables.
Limited PPM depth
While Hightail supports project-oriented collaboration around assets, it is not a full project, portfolio, and program management system. Organizations needing advanced portfolio reporting, resource management, or complex dependency planning typically require additional tooling. Its project features are better suited to coordinating reviews and deliverables than managing enterprise programs.
Not a full DMS
Hightail focuses on file sharing and proofing rather than comprehensive document management capabilities such as deep records management, matter-centric filing, or extensive governance frameworks. Teams with strict compliance requirements may need a dedicated content management or document management platform for retention, classification, and audit controls. As a result, it may function as a collaboration layer rather than the system of record.
Workflow customization constraints
Proofing and approval workflows are oriented around common creative review patterns and may not cover highly specialized or regulated approval processes. Organizations that require extensive workflow automation, custom metadata models, or complex integrations may find configuration options limiting. Integration needs should be validated against the specific systems used for identity, storage, and downstream publishing.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Lite | Free | Upload files up to 100MB; 2GB storage; File expiration: 7 days; Always free (Sign up for Lite). |
| Pro | $12/month* (billed annually) | Upload files up to 25GB; Unlimited storage; Configurable file expiration; Delivery notifications; Send tracking; Password protection; Precise comments; Integrations (Adobe plugins, OpenText Core, sync from Dropbox/Google Drive/OneDrive); Custom branding and Uplink available as add-ons. |
| Teams | $24/user/month* (billed annually) | Available for 1–30 users; Upload files up to 50GB; Unlimited storage; Built for small team collaboration; Members management; Includes creative collaboration & project management features. |
| Business | $36/user/month* (billed annually) | For 3+ users; Upload files up to 500GB; Unlimited storage; Advanced collaboration for the whole company; Organization-level features (archiving, enterprise-grade security); Contact sales for larger deployments. |
*Pricing page notes: all paid plans include recipient tracking, notifications, access codes and unlimited storage; prices shown on vendor site are billed annually.
Seller details
OpenText Corporation
Waterloo, Ontario, Canada
1991
Public
https://www.opentext.com/
https://x.com/OpenText
https://www.linkedin.com/company/opentext/
