Reftab
Asset tracking software
CMMS software
Barcode software
Asset management software
Inventory management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Reftab and its alternatives fit your requirements.
$150.00 per month
Free TrialFree version
Small
Medium
Large
- Education and training
- Banking and insurance
- Professional services (engineering, legal, consulting, etc.)
What is Reftab
Reftab is a cloud-based asset tracking and IT asset management system used to inventory, assign, and audit equipment such as laptops, peripherals, and tools. It supports barcode/QR labeling and check-in/check-out workflows for teams that need accountability over shared or issued assets. The product emphasizes fast deployment, a web app with mobile scanning, and configurable fields and reports for asset records. It is commonly used by IT, operations, and facilities teams in small to mid-sized organizations.
Fast barcode-based asset workflows
Reftab supports barcode/QR code labeling and scanning to speed up asset intake, assignment, and audits. Mobile-friendly scanning reduces reliance on manual entry during inventory counts. Check-in/check-out and custody history help track who has an item and when it changed hands. These capabilities align well with day-to-day IT and equipment room processes.
Simple setup and administration
The system is designed for quick configuration with customizable asset fields, categories, and statuses. Teams can start with basic asset lists and expand to more structured records without heavy implementation work. Role-based access and user assignment features support common internal controls. This makes it practical for organizations that do not want a complex enterprise rollout.
Centralized asset inventory records
Reftab consolidates asset details, ownership/assignment, and lifecycle status in one place. Reporting and export options support audits and reconciliation with purchasing or finance records. Attachments and notes can be used to keep relevant documentation with the asset record. This helps reduce spreadsheet sprawl and inconsistent tracking across departments.
Limited CMMS depth
While it can be used to track assets and related activities, it is not primarily a full CMMS focused on preventive maintenance scheduling and complex work order management. Organizations with heavy maintenance operations may need deeper capabilities such as advanced PM calendars, labor tracking, and parts planning. Some CMMS-focused platforms in the space provide more mature maintenance-centric workflows. Fit depends on whether maintenance management is a primary requirement.
Not a real-time location platform
Reftab is oriented around identification and custody tracking rather than continuous real-time location services. Use cases that require indoor positioning, sensor-driven telemetry, or automated location updates typically need dedicated location/IoT infrastructure. Barcode scans provide point-in-time visibility, not continuous tracking. This can be a constraint for high-value mobile assets that move frequently.
Advanced integrations may require effort
Out-of-the-box functionality covers core asset tracking, but organizations with complex IT ecosystems may need additional integration work for identity, procurement, or service management workflows. Data normalization and process alignment can be required when replacing multiple existing tools. Integration breadth and depth may be less extensive than platforms built for large enterprise environments. Buyers should validate required connectors and API capabilities for their stack.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 — Free forever (up to 50 assets) | Unlimited locations & sub-locations, unlimited categories, advanced reports (export to Excel/CSV), unlimited custom fields, custom status labels, reservations with calendars & alerts, mobile apps (iOS & Android), barcodes & QR-codes, custom QR labels, overdue loan email alerts, bulk actions, check out/check in, import/export, minimum quantity email alerts, unlimited license/inventory tracking, quick check out with handheld scanners. |
| Starter | $150.00 USD/month (billed annually) — shown for 1500 assets on pricing page | Everything in Free, plus: Unlimited Users, Single Sign-On (SSO), Unlimited Accessory Tracking, Unlimited License Tracking, Kit Bundles & Kit Templates, Barcode Designer, iOS & Android Mobile App, Custom Email Templates, Two-Factor Authentication, API Access. |
| Pro | $150.00 USD/month (billed annually) — shown for 1500 assets on pricing page | Everything in Starter, plus: Asset Changelog History, Audit Assets, Software Surveys, Automated Workflows & Scheduled Emails, Consumables, Custom Domain, Ownership Verification, Agreements & Signatures, Role-Based Access Control. |
| Business (Most popular) | $150.00 USD/month (billed annually) — shown for 1500 assets on pricing page | Everything in Pro, plus: All available integrations, Maintenance Tracking & Work Orders, Track Installed Software / CVE Vulnerability Scanning, Depreciation Tracking, SaaS Discovery & Utilization, Onboarding/Offboarding Tickets, Requests/Approval Flows, Multi-tenancy support. |
| Enterprise / More than 3000 assets | Contact sales / Custom pricing | Custom contracts and pricing; contact sales for details. |
Notes: The pricing page shows selectable asset-count tiers (250 up to 3000) and displays the above monthly amounts for a 1500-asset selection. The vendor provides a free forever tier (50 assets) and indicates paid plans scale by asset count; for >3000 assets customers are instructed to contact sales.
