Roomzilla
Meeting room booking systems
Space management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Roomzilla and its alternatives fit your requirements.
$10 per resource per month
Free TrialFree version
Small
Medium
Large
- Information technology and software
- Media and communications
- Professional services (engineering, legal, consulting, etc.)
What is Roomzilla
Roomzilla is a meeting room booking system used to schedule and manage shared rooms and related resources in offices and other facilities. It typically supports web-based reservations and optional room-display panels to show availability and allow on-the-spot bookings. The product is used by workplace teams and office administrators to reduce double-bookings and improve visibility into room usage. It focuses on room scheduling workflows rather than broader workplace modules such as full space planning or visitor management.
Supports room display panels
Roomzilla is commonly deployed with room signage/tablet displays that show current and upcoming meetings. This helps users confirm room status at the door and can enable ad-hoc booking when a room is free. Door-side visibility is a practical feature for offices with frequent walk-up usage.
Purpose-built room scheduling
Roomzilla centers on reserving meeting rooms and shared resources, which fits organizations that primarily need room booking rather than a broad workplace suite. The core workflow addresses availability search, conflict avoidance, and basic reservation management. This narrower scope can reduce implementation effort compared with platforms that bundle many adjacent modules.
Administrative controls for resources
The product provides administrative tools to define rooms/resources and manage booking rules. Centralized configuration supports consistent naming, capacity information, and governance across multiple rooms. This is useful for office managers who need to standardize how spaces are booked and maintained.
Limited broader space management
Compared with space management software, Roomzilla’s emphasis is on meeting room reservations rather than full workplace space planning. Organizations needing desk booking, occupancy analytics, move management, or floorplan-based planning may require additional tools. This can increase overall system complexity if broader workplace management is a requirement.
Integration depth may vary
Meeting room booking deployments often depend on tight integration with enterprise calendars, identity providers, and conferencing ecosystems. Roomzilla’s integration coverage and depth can be a constraint for organizations with complex IT standards or multi-calendar environments. Buyers typically need to validate supported integrations and provisioning options during evaluation.
Reporting and analytics constraints
Room booking systems differ significantly in the depth of utilization reporting, trend analysis, and export options. If Roomzilla’s reporting is limited to basic reservation views, teams may struggle to answer questions about space utilization and right-sizing. Organizations with advanced analytics needs may need external BI or a more analytics-focused platform.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 — up to 3 resources | Unlimited users & reservations; mobile access; basic calendar sync; e-mail support. (Free plan available on official site.) |
| Standard | $10 per resource/month (billed annually; "monthly rate paid yearly") — or $12 per resource/month if billed monthly | Resource-based pricing with unlimited resources on the plan; integrations with Google Workspace & Microsoft Outlook; check-in & auto-cancel; QR quick reservations; reporting (data export); calendar sync. (Standard plan details listed on pricing page.) |
| Business | $17 per room/month & $10 per desk/equipment/month (billed annually) — or $20 per room/month & $12 per desk/equipment/month (billed monthly) | All Standard features plus Room Display (paired tablet device support), Paid Reservations (Stripe-powered payments for guest bookings — feature available only on Business), guided onboarding/hands-on training, additional admin features. Contact sales for volume discounts (accounts with >30 resources). |
Notes: Prices are shown on Roomzilla's official pricing page and are presented as per-resource (rooms, desks, equipment) monthly rates; the site displays both annual (monthly rate paid yearly) and monthly billing amounts and indicates a 14-day free trial (no card required).
Seller details
Roomzilla
London, United Kingdom
2014
Private
https://roomzilla.net/
https://x.com/roomzillanet
https://www.linkedin.com/company/roomzilla
