PEX
Spend management software
Accounts payable automation software
Expense management software
Travel & expense software
Procurement software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if PEX and its alternatives fit your requirements.
Completely free
Free TrialFree version
Small
Medium
Large
- Arts, entertainment, and recreation
- Media and communications
- Professional services (engineering, legal, consulting, etc.)
What is PEX
PEX is a spend management platform centered on prepaid corporate cards and controls that help organizations manage employee and department spending. It is used by finance teams to issue cards, set budgets and merchant/category restrictions, and capture transaction data for reconciliation. The product focuses on real-time spend visibility and configurable controls rather than full source-to-pay procurement workflows.
Granular card spend controls
PEX supports configurable controls such as per-card budgets, merchant/category restrictions, and approval rules to limit out-of-policy spend. These controls are useful for distributed teams, field operations, and programs where many employees need purchasing capability. The approach can reduce reliance on reimbursements by shifting spend onto controlled cards.
Real-time transaction visibility
Transactions post quickly and are visible to administrators for monitoring and follow-up. This helps finance teams identify exceptions earlier than month-end reconciliation cycles. It also supports faster coding and allocation of spend to departments, projects, or locations when configured.
Designed for distributed spend
The platform is commonly positioned for organizations with many cardholders and decentralized purchasing needs. Features like issuing multiple cards and managing budgets at the card or group level align with use cases such as franchises, nonprofits, education, and field services. This can be simpler to deploy than broader procurement suites when the primary need is controlled card spend.
Limited procurement suite depth
Compared with full procurement platforms, PEX is less oriented toward end-to-end sourcing, supplier lifecycle management, and complex purchasing workflows. Organizations needing requisitions, catalogs, contract-driven buying, and multi-stage approvals may require additional systems. This can increase process fragmentation across procurement and finance.
AP automation may be narrower
While PEX supports spend capture and reconciliation, it is not primarily an invoice-centric accounts payable automation system. Companies with high invoice volumes, complex matching (PO/receipt/invoice), or advanced supplier invoicing requirements may need a dedicated AP automation tool. Integration effort may be required to connect card spend with invoice and PO processes.
Expense and T&E breadth varies
PEX’s strengths are centered on card-based spend controls rather than full travel booking and comprehensive expense management features. Organizations with complex travel policies, itinerary management, or global per-diem and mileage rules may find gaps. Some expense workflows may depend on integrations with accounting/ERP or third-party expense tools.
Plan & Pricing
Prepaid Expense — Business pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Base | $0 monthly (note: As of March 1, 2025, PEX Base customers will be charged a $25 fee for any month they spend less than $1,000) | Up to 5 free card accounts; additional cards $8 each; Employee reimbursements $1 per ACH payment; subscription fee waived in months where account spend > $50,000. |
| Core | $75 per month | Up to 20 free card accounts; additional cards $4 each; Up to 20 free ACH reimbursements then $1 per ACH; subscription fee waived in months where account spend > $50,000. |
| Pro | $200 per month | Up to 100 free card accounts; additional cards $2 each; Up to 100 free ACH reimbursements then $1 per ACH; subscription fee waived in months where account spend > $50,000. |
Prepaid Expense — Nonprofit pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Base | $0 monthly (note: As of March 1, 2025, PEX Base customers will be charged a $25 fee for any month they spend less than $1,000) | Up to 5 free card accounts; additional cards $8 each; Employee reimbursements $1 per ACH payment; subscription fee waived in months where account spend > $25,000. |
| Core | $30 per month | Up to 20 free card accounts; additional cards $1.60 each; Up to 20 free ACH reimbursements then $1 per ACH; subscription fee waived in months where account spend > $25,000. |
| Pro | $80 per month | Up to 100 free card accounts; additional cards $0.80 each; Up to 100 free ACH reimbursements then $1 per ACH; subscription fee waived in months where account spend > $25,000. |
Credit Expense (corporate charge card)
Pricing model: No setup or subscription fees listed on pricing page Per-card cost: $0 per card Rewards: 1% back on eligible purchases Notes: Listed as corporate charge card; PEX states no setup or subscription fees and $0 per card.
Disburse (disbursement/prepaid for grantees/advocates/rewards)
Pricing model: One-time setup + per-card One-time setup fee: $399.95 Included cards: 50 cards free Additional cards: $5 each Custom card & carrier branding: Additional fee $5,000
Other fees / notes (from official pricing page)
- International Service Assessment Fee: 3% per transaction (applies to all accounts).
- Returned Request Transfer Fee: $30.00.
- ACH transfer from PEX account to business checking account: $10.00.
- ACH transfer from PEX to your payee: $1.00.
- Dormancy Fee: $50.00 (financial inactivity defined as 90 consecutive days of no active spending on at least one active card under the EIN).
- PEX Base Maintenance fee: $25 (applies when customer spends less than $1,000 in a calendar month; appears on statement the following month).
- Card shipping speed fees: Priority $10; Expedite $55; Rush $70; Standard shipping 10–15 business days free.
- PEX API connection fee: $5,000 (per official developer/API note).
Free trial
The PEX site includes a "Free trial" link in the footer (links to start.pexcard.com / account application). No time-limited trial length or explicit trial terms are shown on the public pricing page; further details require using the application/signup flow or contacting PEX sales.
(Information sourced exclusively from PEX's official pricing page: pexcard.com/pricing and linked official pages.)
Seller details
Pex
Stockholm, Sweden
2014
Private
https://pex.com
https://x.com/pex
https://www.linkedin.com/company/pex/
