Paymo
Billing software
Kanban project management software
Project management software
Resource management software
Task management software
Time tracking software
Accounting & finance software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$5.90 per month
Free TrialFree version
Small
Medium
Large
- Accommodation and food services
- Media and communications
- Retail and wholesale
What is Paymo
Paymo is a work management platform that combines task and project planning with time tracking and client billing. It is used by small to mid-sized teams, agencies, and freelancers to manage projects, track effort, and generate invoices from tracked time and expenses. The product includes multiple task views (including Kanban), team scheduling, and reporting to support delivery and utilization tracking. It is positioned as an all-in-one tool for project execution and client-facing billing rather than a full accounting or ERP suite.
Integrated time tracking and billing
Paymo links time entries and expenses directly to tasks and projects, then uses that data to create client invoices. This reduces manual reconciliation between project work and billing for services teams. It supports billable vs. non-billable time and rate settings, which helps standardize invoicing across clients. For organizations that do not need a full finance suite, this covers common project-to-invoice workflows.
Multiple task planning views
Teams can manage work using list, table, calendar, and Kanban-style boards, which supports different planning preferences. Dependencies and milestones help structure project schedules beyond simple task lists. This makes it suitable for coordinating deliverables across several contributors. The combination of views is useful for agencies that need both day-to-day execution and higher-level timelines.
Resource scheduling and utilization
Paymo includes team scheduling features to plan workloads and visualize availability. Managers can use time tracking data and reports to review utilization and compare planned vs. actual effort. This supports capacity planning for small teams without deploying a separate resource management tool. It is particularly relevant for billable-services organizations that monitor hours and margins.
Not a full accounting system
Although it supports invoicing and expense tracking, Paymo does not replace full accounting & finance software for general ledger, tax handling, and broader financial controls. Many organizations still need an external accounting platform for bookkeeping and compliance. This can introduce integration or export/import steps. Finance teams may find controls and audit features limited compared with dedicated accounting systems.
Limited portfolio-level governance
Paymo focuses on project execution and team operations rather than enterprise portfolio management. Organizations needing advanced program governance, complex approvals, or multi-entity reporting may outgrow its capabilities. Cross-project prioritization and executive dashboards are typically lighter than in dedicated PPM tools. This can be a constraint for larger PMOs managing many concurrent programs.
CRM and sales workflow depth
Paymo includes client and invoicing workflows, but it is not designed as a full CRM or end-to-end sales automation platform. Lead management, pipeline automation, and marketing-related features are generally not as deep as in systems built primarily for customer lifecycle management. Teams that require tightly integrated sales-to-delivery processes may need additional tools. This can increase tool sprawl for organizations that want one system for CRM, projects, and billing.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 per month | Unlimited Time Tracking; Unlimited Invoices; Clients (limited to 1); Projects (limited to 2); Unlimited Tasks; Task List view; Desktop & Mobile apps; 1 GB storage; limited to 1 user. |
| Solo | $9.90 per month (monthly) / $5.90 per month (annual, billed yearly) | Everything in Free plus: Flat-rate & Retainer Projects; Clients (limited to 3); Projects (limited to 5); Task Calendar & Kanban views; Guest access; In-app tech support; 5 GB storage; Solo plan limited to 1 user. |
| Plus | $15.90 per user/month (monthly) / $10.90 per user/month (annual, billed yearly) | Everything in Solo plus: Task Spreadsheet view; Meta Kanban board; Recurring tasks; Bulk time entries; Active timers; Timesheet reports; Project templates; Project profitability; Proofing & versioning; Recurring invoices; Estimates & expenses; Integrations & API access; 50 GB storage; Unlimited users. |
| Pro | $23.90 per user/month (monthly) / $16.90 per user/month (annual, billed yearly) | Everything in Plus plus: Task Gantt chart; Task dependencies; Portfolio Gantt; Employee scheduling & workload; Project schedule timeline; Timesheet approvals; Automatic ghost bookings; Employee leave management; Priority support & online remote assistance; 500 GB storage; Unlimited users. |
Seller details
Paymo SRL
Cluj-Napoca, Romania
2008
Private
https://www.paymoapp.com/
https://x.com/paymoapp
https://www.linkedin.com/company/paymo/
