Priority Matrix
Project management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$12 per user per month
Free TrialFree version
Small
Medium
Large
- Retail and wholesale
- Accommodation and food services
- Transportation and logistics
What is Priority Matrix
Priority Matrix is a project and task management application built around an Eisenhower-style 2x2 prioritization matrix (urgent/important) to help individuals and teams decide what to work on next. It supports planning and tracking work through projects, tasks, due dates, and collaboration features across desktop and mobile apps. The product is commonly used by managers and knowledge workers who want a structured prioritization workflow rather than a list- or board-only interface. It also offers integrations and templates to align personal task management with team execution.
Matrix-based prioritization workflow
The core 2x2 matrix provides a consistent method to classify tasks by urgency and importance. This can reduce ambiguity when teams need to agree on what to do next. The approach is distinct from tools that primarily emphasize boards, timelines, or document-centric workspaces. It is especially useful for operational planning and weekly prioritization routines.
Cross-platform apps and sync
Priority Matrix provides native experiences across common platforms (desktop and mobile), supporting on-the-go task capture and review. This helps teams maintain a single prioritized view of work rather than separate personal lists. Offline/online usage patterns are better supported when a vendor offers full client apps in addition to a web interface. The consistent UI across devices supports adoption for individual contributors and managers.
Team collaboration on priorities
The product supports shared projects and visibility into what teammates consider most important. This enables lightweight coordination without requiring a full portfolio-management rollout. For small to mid-sized teams, the matrix view can serve as a simple operating system for status discussions. Integrations can help connect prioritized tasks with other business tools already in use.
Limited advanced PPM depth
Compared with full project, portfolio & program management suites, Priority Matrix typically emphasizes task prioritization over complex portfolio governance. Organizations needing advanced resource management, financial tracking, or multi-program dependency modeling may find gaps. Reporting and executive rollups may be less comprehensive than tools designed for enterprise PPM. It fits best when prioritization is the primary requirement.
Matrix view may not fit all
Teams accustomed to kanban boards, Gantt charts, or document-first planning may find the matrix less intuitive for certain workflows. Some project types require timeline-heavy planning and dependency visualization that a 2x2 grid does not naturally express. Users may need to maintain additional views or external artifacts for detailed scheduling. This can add process overhead for complex projects.
Customization and automation constraints
If a team requires highly customized workflows, extensive field schemas, or sophisticated automation rules, the product may be more constrained than broader work management platforms. Integrations can mitigate this, but they introduce configuration and maintenance effort. Organizations with strict process requirements may need additional tooling for approvals and compliance workflows. Fit depends on how standardized the team’s prioritization and execution processes are.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free (Free plan) | $0 (permanent free tier) | Intended for personal use, students, families. Limits: up to 5 projects, 100 open tasks (250 total including finished), up to 5 teammates. Some premium features (Gantt charts, reports) disabled. Account downgraded to this plan after trial expiry. |
| Pro | $12 per user/month (billed annually) | Suited for individuals/small teams. Includes all Personal features plus: up to 100 projects, 50 GB file storage, 3 years item history, self-serve data migration, license transfer, email support. Annual subscription; licenses auto-renew. |
| PM Collaborate | $12 per user/month (billed annually) — Minimum 5 users | Includes all Pro features plus: unlimited projects, unlimited item history, restricted projects, advanced reports, Gantt charts, migration & recovery assistance, version control (revert changes), user groups, automatic user provisioning, company branding, email support, includes coaching session. |
| Business | $24 per user/month (billed annually) — Minimum 5 seats | Includes all Pro features plus: unlimited projects, 1000 GB file storage, unlimited item history, restricted projects, advanced reports, Gantt charts, migration & recovery assistance, version control, user groups, automatic provisioning, company branding, phone & email support, dedicated training, vanity inbox. |
| Enterprise | Contact sales / Custom pricing | Custom deployment for departments/organizations. Enterprise options: unlimited storage, extended integrations, extended Teams features, custom SSO via SAML, SCIM user provisioning, dedicated support contact, developer API access, special data-center provisions (Gov Cloud, HIPAA), volume pricing and customizable integrations/data management. |
