Smartsheet
Marketing calendar software
Privacy impact assessment (PIA) software
Project and portfolio management software
Project collaboration software
Project management software
Task management software
Work management software
Workflow management software
Project, portfolio & program management software
Process automation software
Business collaboration software
Business process mapping software
Employee manager software
Employee planner software
Fraternity management software
Goals management software
Goal tracker software
Issue tracking software
Job costing software
Process designer software
Production scheduling software
Team task management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$9 per Member per month
Free Trial
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What is Smartsheet
Smartsheet is a cloud-based work management platform that helps teams plan, track, and automate work using spreadsheet-like grids, forms, dashboards, and reports. It is used by project teams and business functions to manage projects, portfolios, requests, and operational workflows with shared collaboration and visibility. The product combines configurable templates and workflow automation with role-based sharing and integrations to common business tools. It also offers enterprise governance features such as user administration, audit capabilities, and data controls depending on plan.
Flexible sheet-based modeling
Smartsheet supports multiple views (grid, Gantt, card, calendar) that let teams model work in a familiar spreadsheet-like structure. Users can adapt sheets for different use cases such as project plans, intake forms, and cross-team trackers without building custom software. This flexibility helps organizations standardize lightweight processes across departments while keeping a consistent interface.
Dashboards and portfolio reporting
The platform provides dashboards, reports, and rollups that consolidate status across multiple sheets and projects. This supports portfolio-level visibility for leaders who need progress, risks, and workload indicators without opening each project plan. Compared with tools focused mainly on marketing calendars or social publishing, Smartsheet places more emphasis on cross-project reporting and operational metrics.
Workflow automation and integrations
Smartsheet includes rule-based automation for alerts, approvals, updates, and routing, reducing manual follow-ups. It integrates with common productivity and collaboration ecosystems (for example, Microsoft 365 and Google Workspace) and supports connectors and APIs for broader system integration. These capabilities make it suitable for repeatable business workflows beyond basic task lists.
Complexity at enterprise scale
As organizations add many sheets, reports, and automations, governance and information architecture become harder to manage. Users can experience inconsistency when different teams build similar processes in different ways. Larger deployments often require dedicated administrators and standards to avoid sprawl and duplicated work.
Not a full PIA solution
While Smartsheet can be configured to collect privacy-related questionnaires and route approvals, it is not purpose-built for end-to-end privacy impact assessments. Capabilities such as regulatory content libraries, structured risk scoring methodologies, and privacy program evidence management typically require additional tooling or custom design. Organizations with formal PIA/ DPIA requirements may need specialized workflows and controls beyond standard templates.
Advanced features tied to tiers
Capabilities such as higher-end governance, advanced automation, and enterprise administration are commonly associated with higher subscription tiers and add-ons. This can make total cost and feature availability less predictable during expansion from team use to enterprise rollout. Some teams may need to adjust processes to fit plan limits or purchase additional modules.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Pro | $12 per Member/month (monthly) or $9 per Member/month (annual) — Billed monthly or billed yearly. 1–10 Members. | Gantt, table, board, and calendar views; Rich formulas; Unlimited sheets, forms, and reports; 250 automations per month; Unlimited free Viewers. |
| Business | $24 per Member/month (monthly) or $19 per Member/month (annual) — Billed monthly or billed yearly. Minimum 3 Members. | Includes Pro features plus: Unlimited free Guests; Timeline view; Team workload tracking; Admin capabilities; Unlimited automations; 1 TB attachment storage. |
| Enterprise | Custom pricing — Contact sales. Minimum 10+ Members. | Includes Business features plus: AI formulas, texts, and charts; SAML-based SSO; Collections; Work Insights; Enterprise Plan Manager; Unlimited attachment storage; Directory integrations. |
| Advanced Work Management | Custom pricing — Contact sales (solutions for your needs). | Includes Enterprise features plus: Control Center; Dynamic View; Data Shuttle; Salesforce and Jira connectors; DataMesh; Calendar App; Pivot App; Premium Support. |
Seller details
Smartsheet Inc.
Bellevue, Washington, US
2005
Public
https://www.smartsheet.com/
https://x.com/smartsheet
https://www.linkedin.com/company/smartsheet-com/
