Collabtive
Project management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Collabtive and its alternatives fit your requirements.
$150 one-time
Free Trial unavailable
Free version
Small
Medium
Large
- Accommodation and food services
- Media and communications
- Arts, entertainment, and recreation
What is Collabtive
Collabtive is a web-based project management application used to plan projects, assign tasks, share files, and track milestones within teams. It is typically deployed as a self-hosted solution for organizations that want control over data and infrastructure. The product focuses on core project collaboration features such as task lists, time tracking, messaging, and document management rather than broader business operations. It is commonly evaluated by small teams and IT-managed departments that prefer an on-premises or privately hosted setup.
Self-hosted deployment option
Collabtive can be run on an organization’s own server, which supports internal data residency and custom infrastructure requirements. This can be useful for teams that cannot use multi-tenant SaaS tools due to policy constraints. Self-hosting also allows administrators to control backups, access rules, and update timing. For IT-managed environments, this can simplify alignment with internal security and compliance processes.
Covers core PM workflows
The product includes common project management functions such as projects, task lists, milestones, file sharing, and basic collaboration. These features support day-to-day coordination without requiring a broader suite for CRM, billing, or service delivery. Teams can use it to centralize project artifacts and status in one place. This makes it suitable for straightforward project execution needs.
Lightweight, web-based access
Collabtive is accessed through a browser, which reduces client-side installation requirements for end users. This can help teams standardize usage across operating systems and devices. The interface is oriented around simple navigation for projects and tasks. For smaller teams, the lighter footprint can be easier to adopt than more expansive platforms.
Limited portfolio-level capabilities
While it supports managing individual projects, it typically lacks advanced portfolio and program management functions such as cross-project resource planning, capacity management, and portfolio reporting. Organizations needing standardized governance across many projects may require additional tooling. Executive dashboards and multi-project analytics are generally less developed than in broader PPM suites. This can constrain use in PMO-led environments.
Fewer modern integrations
Compared with many current project platforms, Collabtive generally offers fewer out-of-the-box integrations with common business systems (e.g., CRM, accounting, chat, and automation tools). This can increase reliance on custom development or manual processes. Integration gaps can be a blocker for teams that need end-to-end workflows across multiple applications. API availability and connector ecosystems may not match more actively developed products.
Ongoing maintenance burden
Self-hosting shifts responsibility for patching, upgrades, monitoring, and backups to the customer. Teams without dedicated IT support may find operations and troubleshooting challenging. Security posture depends on timely updates and correct server configuration. This can increase total effort compared with vendor-managed SaaS deployments.
Plan & Pricing
Pricing model: Open-source / self-hosted (free download) Free tier/trial: Permanently free to download and self-host (see notes below)
Paid services / hosting (vendor site):
- Installation / upload assistance via partner (SkySpark Marketing) — cost stated as approx. $150 (one-time). Note described on Collabtive services page.
- Hosted offering: described as invoiced monthly with storage options (1 GB, 5 GB, 25 GB) and feature notes (unlimited projects, tasks, users, monthly invoicing), but no public price points listed on the vendor site; customers are instructed to become a member of Ufathom or contact Collabtive for hosting/package details.
Notes & limitations:
- The Collabtive product itself is explicitly free to download (open-source). The vendor documents optional paid services (installation/support/hosting) but does not publish standard subscription tiers or recurring prices on the official site.
- All information below is taken from Collabtive's official website (about & services pages).
