Akiflow
Project management tools software
Calendar software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$19 per user per month
Free Trial
Free version unavailable
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- Information technology and software
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What is Akiflow
Akiflow is a productivity application that combines a task manager with a calendar to help individuals plan and execute daily work. It targets knowledge workers who want to consolidate tasks from multiple sources and time-block them on a schedule. The product focuses on a unified inbox, quick task capture, and calendar-based planning rather than team-centric project execution. It integrates with common calendars and task sources to support a single workflow for prioritization and scheduling.
Unified task capture workflow
Akiflow centralizes incoming tasks into a single inbox so users can process and prioritize work in one place. It supports fast capture and triage, which fits individual productivity workflows. This approach reduces context switching compared with using separate task lists and calendars. It is particularly useful when tasks originate across multiple tools.
Time-blocking on calendar
Akiflow emphasizes scheduling tasks directly onto the calendar, aligning planning with available time. This helps users translate to-do lists into realistic daily plans and protect focus time. Calendar-based execution can improve follow-through for recurring routines and deep work blocks. The workflow is oriented toward personal planning rather than multi-user resource scheduling.
Integrations with common tools
Akiflow connects with widely used calendar services and can pull tasks from external systems, enabling consolidation without fully replacing existing tools. Integrations support a hub-and-spoke model where Akiflow becomes the daily command center. This is valuable for users who must operate across multiple work apps. The product’s value increases when integrations are configured and maintained.
Limited team project controls
Akiflow is primarily designed for individual productivity, so it typically lacks deeper team features such as role-based permissions, multi-project governance, and portfolio reporting. Organizations needing standardized workflows, approvals, or cross-team visibility may find it insufficient. It is better suited as a personal layer on top of team systems. This can create parallel processes if teams expect one shared source of truth.
Not a full PPM suite
Compared with dedicated project, portfolio, and program management platforms, Akiflow does not focus on advanced planning artifacts like program roadmaps, dependency management at scale, or formal stage-gate tracking. Users managing complex initiatives may still need separate tooling for structured planning and reporting. Akiflow functions more as an execution and scheduling companion. This can limit adoption for PMO-led environments.
Integration depth varies
While integrations are a key part of the product, the completeness of sync and supported fields can vary by connected system. Some workflows may require manual cleanup, conventions, or periodic reconciliation to keep tasks and calendars aligned. Changes in third-party APIs can also affect reliability over time. Users with highly customized external setups may encounter edge cases.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Pro (Monthly) | $34 per month (billed monthly) | Unlimited integrations, Unlimited tasks, Unlimited meetings, 1:1 coaching call, All features; 7-day free trial available. |
| Pro (Yearly) | $19 per month (billed yearly) | Same features as Pro Monthly; Save 44% per year; billed annually; cancel anytime; 7-day free trial available. |
| Teams / Enterprise | Custom pricing | Contact sales / Get in touch for team pricing (link on pricing page). |
Notes: Pricing and features taken directly from Akiflow's official Pricing page (akiflow.com/pricing) and Akiflow Help Center pricing article.
