Planday
Workforce management software
Time tracking software
Employee scheduling software
Employee planner software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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Small
Medium
Large
- Arts, entertainment, and recreation
- Accommodation and food services
- Retail and wholesale
What is Planday
Planday is a cloud-based employee scheduling and workforce management product used to plan shifts, track time and attendance, and support labor cost control. It is commonly used by shift-based organizations such as retail, hospitality, and healthcare teams that need frequent schedule changes and employee self-service. The product combines scheduling, time tracking, and basic HR features with mobile access and integrations to payroll and business systems.
Shift scheduling with self-service
Planday provides tools to build and publish schedules, manage shift swaps, and handle availability and time-off requests. Employees can access schedules and updates via mobile, which supports distributed and hourly workforces. This reduces reliance on manual communication channels for schedule changes.
Time tracking and attendance
The platform includes time and attendance features that connect worked hours to scheduled shifts. It supports capturing hours for payroll processing and helps managers review and approve time records. This is useful for organizations that want scheduling and time capture in one system rather than separate tools.
Integrations and payroll workflows
Planday offers integrations intended to connect scheduling and time data to payroll and other operational systems. This can reduce duplicate entry and improve consistency between planned and paid hours. Integration support is a common requirement in this category, and Planday positions itself as a system that can fit into existing back-office processes.
Limited enterprise WFM depth
Compared with workforce management suites focused on large contact centers or complex forecasting, Planday is typically oriented toward SMB and mid-market shift scheduling. Advanced capabilities such as sophisticated intraday management, complex forecasting, or highly granular optimization may be less comprehensive. Organizations with highly specialized WFM requirements may need additional tools.
Reporting can require setup
Workforce reporting often depends on how schedules, roles, and pay rules are configured. Teams may need time to standardize data structures to get consistent labor and attendance reporting. Some organizations may rely on exports or BI tools for deeper analysis.
Rule complexity varies by use case
Scheduling rule enforcement (e.g., union rules, complex premiums, multi-location constraints) can be challenging to model in any scheduling system. Depending on jurisdiction and policy complexity, configuration may require careful testing and ongoing administration. This can increase implementation effort for organizations with many exceptions.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Starter | Per user / month (site shows "Min. 5 users"); numeric per-user price not displayed on the main English pricing page. | Intuitive scheduling; simple time tracking; working time rules and compliance warnings; basic payroll reporting; team communication; help centre and live chat support; 30-day free trial. |
| Plus | Per user / month (site shows "Min. 10 users" on several regional pages) and an additional region-specific monthly subscription fee for some locales (see notes). Numeric per-user price varies by region and is not listed on the main English page. | Advanced scheduling; leave & absence management; payroll reporting & integrations; revenue integration & reporting; access to integrations & API; employee information & document management; 30-day free trial. |
| Pro | Custom pricing (contact sales / Book a demo). | Custom planning metrics; auto-scheduling; configurable organisational structure; advanced user management; dedicated phone support; custom account set up; 30-day free trial. |
Seller details
Planday A/S (a Xero company)
Copenhagen, Denmark
2004
Subsidiary
https://www.planday.com/
https://x.com/planday
https://www.linkedin.com/company/planday/
